EXECUTIVE ASSISTANT

City Of Douglasville • Douglasville, GA

1d • Onsite

About The Position

The Executive Assistant provides a wide variety of complex administrative and executive assistant tasks requiring initiative, independent judgment, and extensive working knowledge of City organization and programs. The incumbent’s work entails dealing with political, confidential, and sensitive issues requiring a high degree of discretion, tact, and professionalism.

Requirements

• Associate’s degree in a related field and four (4) years of progressively responsible administrative experience; or an equivalent combination of education and experience.
• Knowledge of modern office practices, methods, equipment, and standard clerical procedures.
• Knowledge of or ability to learn the department's rules, regulations, policies, and procedures.
• Knowledge of all municipal functions, contacts, and activities of various departments.
• Skill in operating a computer.
• Skill in verbal and written communication.
• Ability to learn, understand and apply the concepts, practices, and procedures of the department.
• Ability to pay close attention to details.
• Ability to handle several projects simultaneously.
• Ability to use meeting agenda software.
• Ability to understand and follow quickly and accurately verbal and written instructions.
• Ability to prepare clear and concise reports and maintain accurate records.
• Ability to maintain alphabetical and chronological files.
• Ability to work independently without specific instructions.
• Ability to establish and maintain effective working relationships with City employees.
• Ability to deal with the public in an effective and courteous manner.

Nice To Haves

• Bachelor’s degree and public sector experience preferred.

Responsibilities

• Provides comprehensive administrative support to the City Engineer and Engineering Department.
• Manages complex calendars, correspondence, and communications on behalf of the Engineering Director.
• Drafts correspondence, reports, and technical documentation; maintains filing systems; and processes mailings.
• Operates office equipment and software systems to support departmental operations.
• Maintains the Engineering Department website and supports the transition to digital platforms, including coordination of IWorQs and familiarity with Bluebeam fundamentals.
• Processes travel requests, training documentation, and educational records.
• Manages financial responsibilities, including payments, purchase orders, invoice coding, budget monitoring, and financial recommendations.
• Maintains confidentiality of personnel, customer, and operational information.
• Performs other related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree