Executive Assistant

LifeMD•New York, NY

21d•$100,000 - $120,000•Onsite

About The Position

LifeMD is a leading provider of virtual primary care, telehealth, and specialized treatment programs serving hundreds of thousands of patients nationwide. Our vertically integrated platform combines 50-state licensed providers, in-house pharmacy and lab integrations, and proprietary technology that enables safe, high-quality, and affordable care. At the heart of this transformation is our team of developers, engineers, and tech innovators building state-of-the-art systems that make healthcare smarter, faster, and more accessible. From architecting scalable backend systems to crafting intuitive user experiences, we are pushing boundaries every day. Recognized as one of the fastest-growing healthcare tech companies (#166 on Deloitte Fast 500 in 2023), LifeMD is not just a healthcare company — it's a tech company revolutionizing healthcare. We are seeking an on-site Executive Assistant to support our Chief Executive Officer, Chief Acquisition Officer, and provide additional administrative support for the executive team, i.e. schedule travels, meetings and maintain corporate accounts with travel vendors, etc. In this role, you will also act as Office Manager for our NYC office where you will be responsible for maintaining a clean and orderly work environment, making sure office supplies, snacks and drinks are stocked at all times. The right person for this role is highly organized, pays attention to detail and is responsive in a timely manner.

Requirements

5+ years’ related experience
Proficient in Google Suite
Executive scheduling experience
Discretion and confidentiality

Nice To Haves

Bachelor’s degree preferred
Excellent verbal and written communication skills
Technologically savvy

Responsibilities

Perform a broad variety of administrative tasks that include managing an active calendar of appointments; planning and facilitating meetings, compiling, and researching content and documents for meetings, completing expense reports, and composing, preparing and prioritizing correspondence. Must be able to anticipate and solve for challenges to ensure the most strategic use of the executive’s time
Provide support to CEO, CAO and C-Suite executives visiting the New York office, as well as support various aspects of NYC office management
Organize and coordinate special events and meetings, including arranging locations, logistics, conference rooms, catering, room prep, communications, and overall support
Assist in coordinating agendas, assemble content and topics from participants, and help participants be prepared for meetings and projects; also support actions and follow-ups
Organize and coordinate administrative duties related to certain company assets and resources, such as company equipment, stocking of supplies, working with vendors, and other duties as needed or assigned
Ability to represent company in dealings with third parties
Potential duties outside of the office could include: drop-off and pick-up of dry cleaning, cleaning corporate apartment in NYC, scheduling travel outside of office hours, etc.