Executive Assistant

Lumentum•San Jose, CA

5d•Onsite

About The Position

Lumentum is seeking a highly strategic, proactive, and discreet Executive Assistant to provide comprehensive support to the Chief Executive Officer and Chief Financial Officer. This role operates at the center of the organization, requiring exceptional judgment, business acumen, and the ability to manage competing priorities in a fast-paced, global environment. The ideal candidate is a trusted partner who anticipates needs, drives operational efficiency, and enables executive focus on high-impact initiatives.

Requirements

Bachelor’s degree or equivalent experience
10+ years of experience supporting C-level executives, preferably in a public company or technology environment
Proven experience supporting multiple senior executives simultaneously (CEO/CFO experience strongly preferred)
Strong understanding of corporate governance, Board processes, and financial cycles (e.g., earnings, forecasting)
Exceptional organizational and time management skills with meticulous attention to detail
Strong business acumen and ability to anticipate executive needs
Excellent written and verbal communication skills
High emotional intelligence and ability to build relationships across all levels
Advanced proficiency in Microsoft Office, collaboration tools, and expense/reporting systems
Ability to thrive in a fast-paced, dynamic, and global environment

Responsibilities

Manage complex calendars for the CEO and CFO, prioritizing critical meetings and optimizing time across multiple time zones
Coordinate domestic and international travel, including detailed itineraries, visas, and expense reporting
Serve as a gatekeeper and liaison, managing communications with internal and external stakeholders, including Board members, investors, and senior leadership
Prepare executives for meetings by developing agendas, briefing materials, presentations, and follow-ups
Partner with the CEO and CFO on key initiatives, tracking priorities and ensuring timely execution
Support Board of Directors activities, including meeting logistics, materials preparation, and coordination with Legal and Investor Relations
Assist with earnings preparation, investor meetings, and financial communications in collaboration with Finance and IR teams
Draft, edit, and manage high-level correspondence, presentations, and reports
Coordinate leadership meetings, offsites, and company-wide events
Facilitate cross-functional communication and ensure alignment across executive leadership
Handle sensitive information with the highest level of discretion and professionalism
Exercise sound judgment in decision-making and problem-solving on behalf of the executives