Executive Assistant - Optum People Team

UnitedHealth Group•Eden Prairie, MN

7d•$34 - $60•Onsite

About The Position

The Executive Assistant serves as a trusted partner to People Team leaders, providing proactive administrative, operational, and organizational support in a fast-paced enterprise environment. The role enables leadership effectiveness through exceptional calendar management, executive communications support, meeting and event coordination, travel management, leadership team administration, and office operations. This individual anticipates needs, exercises sound judgment, manages highly sensitive and confidential information, and serves as a key point of coordination across executives, People Team leaders, and business partners. Based in the Optum Eden Prairie office, the role provides a high-touch, in-person experience for executive support, leadership meetings, employee events, executive visitors, and senior leadership interactions.

Requirements

High school diploma, GED, or equivalent work experience
5+ years of experience supporting senior leaders, executives, or leadership teams
Experience managing complex calendars, meetings, events, travel arrangements, and expense reporting
Advanced proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and related collaboration tools
Proven ability to manage multiple priorities with exceptional organization, accuracy, and attention to detail
Demonstrated ability to handle highly confidential and sensitive information appropriately
Proven ability to work in person at the Optum Eden Prairie office and provide on-site executive support
Proven solid written and verbal communication skills

Nice To Haves

Experience supporting C-suite, Executive Leadership Team, Senior Leadership Team, or equivalent executive leaders within a large, complex organization
Experience supporting multiple senior People Team, Human Resources, or enterprise functional leaders
Experience within healthcare, health services, insurance, or another large matrixed organization
Experience coordinating executive events, off-sites, and high-visibility leadership materials
Familiarity with Concur, Ariba, SharePoint, Copilot, and other productivity technologies
Proven solid PowerPoint development, presentation support, and executive briefing capabilities

Responsibilities

Serve as a trusted partner to People Team leaders, helping maximize leadership effectiveness and organizational impact
Manage highly complex and dynamic calendars, balancing competing priorities, executive commitments, travel schedules, leadership forums, and enterprise initiatives
Anticipate the needs of supported leaders and proactively identify opportunities to improve effectiveness, efficiency, and stakeholder engagement
Coordinate preparation for executive meetings, talent reviews, leadership forums, enterprise events, and other high-visibility activities
Draft, edit, proofread, and organize executive communications, presentations, briefing materials, correspondence, and reports
Act as a trusted representative of People Team leaders, exercising sound judgment and professionalism with senior leaders, external stakeholders, and team members
Monitor priorities and ensure critical actions, commitments, and deliverables are completed on schedule
Coordinate leadership team operating rhythms, including staff meetings, planning sessions, talent discussions, business reviews, and organizational events
Prepare agendas and meeting materials, capture decisions and action items, and follow up with owners to support timely execution
Support organizational communications, leadership announcements, and onboarding of new leaders and team members
Maintain team information, organizational materials, contact lists, records, and administrative tools
Coordinate domestic and international travel arrangements and develop detailed itineraries aligned with leader priorities
Prepare and reconcile expense reports and support purchasing activities in accordance with company policies
Handle confidential business, personnel, financial, and organizational information with the highest level of discretion
Support special projects and identify opportunities to improve administrative processes, workflows, and executive support practices
Provide in-person support for executive meetings, leadership events, employee forums, and executive visits at the Eden Prairie office
Coordinate conference rooms, technology, catering, hospitality, materials, and visitor access
Partner with Facilities, Security, Technology Support, Building Services, and other teams to deliver a seamless executive and employee experience
Support employee engagement, recognition activities, and other People Team events held at the Eden Prairie campus