Executive Assistant

Driving Force Group of Companies Recruitment Team•Edmonton, AB

18d•Onsite

About The Position

The Driving Force Group of Companies is a network of world-class transportation and fleet management solutions companies. We're proud to be an Alberta success story that began in a rented office above a small service station. With a can-do attitude and people-first culture, we've grown into an industry leader spanning over 40 locations with over 600+ employees. We are currently looking for an Executive Assistant to join our team at our Edmonton corporate head office.

Requirements

5+ years of experience in executive support or office administration, with a degree, diploma, or certificate in Business or Office Administration.
Advanced proficiency across the Microsoft Office Suite, with proven experience managing complex, competing priorities in a fast-paced executive environment.
Demonstrated experience supervising administrative staff and coordinating corporate events or employee engagement programs.
Strong business writing and interpersonal skills, with the ability to build positive working relationships across all levels of the organization.
A sound, proactive judgment and an unwavering commitment to confidentiality, accuracy, and discretion — plus a valid driver's license.

Responsibilities

Provide high-level administrative support to the executive teams, managing complex calendars, travel, correspondence, and meeting coordination across multiple executives at once.
Oversee building security and access management for the corporate and fleet central office buildings, acting as the key liaison with building management and security providers.
Lead and develop the Administrative Assistant, setting clear service standards and workflows to ensure consistent, professional front-office and visitor experiences.
Plan and execute corporate events and employee engagement initiatives, partnering closely with Marketing & Communications and Human Resources to bring company culture to life.
Track action items, deadlines, and deliverables from executive and leadership meetings, while managing expense reports, purchase orders, and sensitive business information with discretion.