Executive Assistant, Office of the CEO

Crusoe•San Francisco, CA

1d•$105,000 - $135,000•Onsite

About The Position

The Executive Assistant (EA), Office of the CEO provides administrative support across the Office of the CEO, flexing to the CEO's needs while supporting company-wide initiatives for internal executives, board members, and external customers. Part of a shared service model, this role supports the Lead EA in the Office of the CEO and reports to the Director of Administration – Executive Operations. Full-time, in-office five days/week, based in San Francisco.

Requirements

7+ years in an executive administrative role, including full-time experience directly supporting C-Suite executives at a scaling tech company with distributed global teams.
Exceptional written, verbal, and interpersonal communication skills, with strong attention to detail across numbers, logistics, and correspondence.
Sound judgment handling confidential and sensitive information, with the ability to prioritize competing demands in a fast-paced environment.
Proven success planning and executing offsites or large-scale events, and building clear, compelling decks, agendas, and executive communications.
A proactive, process-improving mindset and the ability to work independently while keeping stakeholders aligned.
Proficiency in Google Workspace (Gmail, Docs, Sheets, Drive, Slides) and AI productivity tools/automations to drive executive efficiency.
A growth mindset, strong cross-functional collaboration skills, and alignment with Crusoe's values and culture.

Responsibilities

Manage complex calendars, expense reports, confidential correspondence, and travel for Crusoe's leaders, keeping stakeholders informed throughout.
Coordinate calendars for Leadership's direct reports and manage scheduling requests to maximize executive time across team, cross-functional, and external meetings.
Maintain agendas, document notes, and coordinate follow-through meetings as needed.
Lead planning and execution of leadership offsites, team events, and gatherings, owning logistics, vendors, agendas, and on-site support.
Identify and implement new processes to improve team collaboration, efficiency, and communication.
Partner with other EAs and Workplace Managers on corporate travel, conference registrations, and company-wide events.
Provide backup executive support in situations including but not limited to leaves of absence and PTO coverage for other EAs, ensuring continuity on cross-functional projects and other areas of executive support.
Be accessible outside standard hours for urgent matters, and handle other duties as assigned.