Executive Assistant

EisnerAmper • Chicago, IL

3d • Onsite

About The Position

At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you’re starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you’ll love from top to bottom – we give you the tools you need to succeed and the autonomy to reach your goals. EisnerAmper is seeking an Executive Assistant to join our Chicago office. This fully in-office role combines office operations with high-level administrative support. The ideal candidate is organized, proactive, and professional, with a strong service mindset and a passion for creating a welcoming and efficient environment for clients, guests, and team members.

Requirements

• 3+ years of experience in office administration or professional services support
• Bachelor's degree or equivalent relevant experience may be considered in lieu of degree
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Nice To Haves

• Experience working in a professional services or accounting firm environment
• Knowledge of tools such as TaxCaddy, SafeSend, Practice CS, and ProSystem fx (ProFX) is a plus
• Hands-on experience with DocuSign
• High attention to detail and strong sense of urgency
• Ability to handle sensitive client information with discretion and professionalism
• Strong interpersonal skills; works effectively across all levels, including with Partners
• Self-motivated and able to work both independently and collaboratively
• Adaptable in a fast-paced, dynamic environment
• Flexibility to work extended hours during peak periods

Responsibilities

• Provide day-to-day administrative assistance to the Chicago team, including direct support to partners.
• Manage client onboarding: prepare engagement letters and set up new clients
• Coordinate client communications, respond to inquiries, and track project timelines to ensure deadlines are met
• Prepare and manage Power of Attorney documents and client meeting packets
• Draft, route, and track documents via email and DocuSign
• Serve as the primary point of contact for guests, clients, and internal team members in the Chicago office
• Maintain organized client files (digital and physical), manage document intake and storage
• Scan, file, and archive documents as needed
• Schedule internal and external meetings; manage calendars and meeting logistics
• Book travel and process expense reports for team members
• Maintain general office organization and support daily operations
• Use and maintain tax workflow tools such as XCM, SafeSend, and DocuSign
• Monitor and manage client portal access and user permissions
• Work with Microsoft Office Suite and Adobe PDF tools for documentation and communication
• Assist with special projects and ad hoc administrative tasks
• General year-round support required due to steady volume

Benefits

• Flexibility to manage your days in support of our commitment to work/life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree