Executive Assistant

Thomson Reuters • United States of America, NY

52d

About The Position

We are currently seeking an experienced Executive Assistant to provide operational and administrative support to our President of the Legal Segment. This role will support and interact with senior leadership along with other team members and administrative professionals on complex scheduling project management and information requests. This role will provide support, including administration of travel, expenses, meeting logistics and distribution of materials, as well as being responsible for a wide range of administrative support that enhances the efficiency of the Legal Segment President. The Executive Assistant will be able to manage multiple priorities requiring excellent attention to detail and an ability to proactively anticipate needs. Work can be highly sensitive in nature and therefore strict confidentiality and good judgment is required. About the Role In this role as Executive Assistant, you will: Provide a wide range of administrative support that enhances the efficiency of the Legal Segment President, including the use of technology systems used within each function (examples include the full Microsoft Office 365 suite, Workday, Navan (formerly TripActions)) Support event planning and management team meetings including securing meeting spaces; managing meetings’ logistical needs (including catering and oversight of technology requirements); setting up meeting rooms, handling printing requirements and providing onsite support during the meetings. Handle a variety of tasks including processing expenses, invoices, and outside services costs, coordinating meetings and events, tracking information requests, presentation collation, and other special projects in an accurate and timely manner. Prepare domestic and international itineraries and travel arrangements for the Legal Segment President. Process and submit expense reports and any travel-related events or activities. Interact with senior management and their administrative support staff on significant matters, anticipating and responding to requests by modifying plans based on priorities. Maintain the Legal President’s calendar via scheduling, vetting and prioritization of various items. Handle and respond to informational inquiries and redirect them to the appropriate team member for resolution. Identify, research, and resolve complex problems and issues referred by others. Establish strong business relationships with other administrative professionals internally to determine solutions swiftly. Responsible for accurate, timely response to work requests and work not typically directed or checked by others. Support of standing management led meetings and events. Project manage various initiatives and other projects and duties as assigned, including ad-hoc requests.

Requirements

• Have a college diploma/University degree.
• Have 5+ years of experience providing executive support.
• Have advanced computer skills (MS Office, Word, PowerPoint, Excel, &Teams).
• Are proficient with billing, travel and expense management systems.
• Have experience in working within fast-paced, complex, dynamic, multi-cultural business environments.
• Have excellent oral and written communication abilities.
• Demonstrate exemplary judgement and discretion, demonstrating the ability to work with a wide range of sensitive and confidential issues.
• Have thorough knowledge of general office practices; resourcefulness in gathering data and getting answers to questions.
• Are detail orientated with the ability to work efficiently with complex information.
• Are a self-starter and proactive with the ability to work with minimal supervision and manage workload effectively with competing demands for resources and time.
• Have proven organization skills including ability to shift focus between responsibilities quickly.
• Able to manage and prioritize multiple tasks in a dynamic work environment including a proven ability to meet aggressive deadlines.
• Are motivated to learn new skills in a spirit of continuous improvement and personal growth.
• Have a ‘can do’ attitude and will jump in to support others as needed.
• Have proven ability to establish close working relationships with directors, trustees, the Executive Committee and their assistants
• Demonstrate excellent planning and organizational skills, meeting planning experience is a plus

Responsibilities

• Provide a wide range of administrative support that enhances the efficiency of the Legal Segment President, including the use of technology systems used within each function (examples include the full Microsoft Office 365 suite, Workday, Navan (formerly TripActions))
• Support event planning and management team meetings including securing meeting spaces; managing meetings’ logistical needs (including catering and oversight of technology requirements); setting up meeting rooms, handling printing requirements and providing onsite support during the meetings.
• Handle a variety of tasks including processing expenses, invoices, and outside services costs, coordinating meetings and events, tracking information requests, presentation collation, and other special projects in an accurate and timely manner.
• Prepare domestic and international itineraries and travel arrangements for the Legal Segment President.
• Process and submit expense reports and any travel-related events or activities.
• Interact with senior management and their administrative support staff on significant matters, anticipating and responding to requests by modifying plans based on priorities.
• Maintain the Legal President’s calendar via scheduling, vetting and prioritization of various items.
• Handle and respond to informational inquiries and redirect them to the appropriate team member for resolution.
• Identify, research, and resolve complex problems and issues referred by others.
• Establish strong business relationships with other administrative professionals internally to determine solutions swiftly.
• Responsible for accurate, timely response to work requests and work not typically directed or checked by others.
• Support of standing management led meetings and events.
• Project manage various initiatives and other projects and duties as assigned, including ad-hoc requests.

Benefits

• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our commitment of empowering employees to achieve a better work-life balance.
• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
• Industry Competitive Benefits: We offer comprehensive benefit plans to include paid leave, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
• Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.
• Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
• Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.
• In the United States, Thomson Reuters offers a comprehensive benefits package to our employees. Our benefit package includes market competitive health, dental, vision, disability, and life insurance programs, as well as a competitive 401k plan with company match. In addition, Thomson Reuters offers market leading work life benefits with competitive vacation, sick and safe paid time off, paid holidays (including two company mental health days off), parental leave, sabbatical leave. These benefits meet or exceeds the requirements of paid time off in accordance with any applicable state or municipal laws. Finally, Thomson Reuters offers the following additional benefits: optional hospital, accident and sickness insurance paid 100% by the employee; optional life and AD&D insurance paid 100% by the employee; Flexible Spending and Health Savings Accounts; fitness reimbursement; access to Employee Assistance Program; Group Legal Identity Theft Protection benefit paid 100% by employee; access to 529 Plan; commuter benefits; Adoption & Surrogacy Assistance; Tuition Reimbursement; and access to Employee Stock Purchase Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level