Executive Assistant

Kahn Litwin Renza & Co•Providence, RI

21h•$28 - $35•Onsite

About The Position

The Executive Assistant will work closely with the CEO, Equity Partners, HR, and COO on a variety of staff, client, and business initiatives. This role will also collaborate with internal and external stakeholders on cross-functional projects and deliverables.

Requirements

1–3 years of experience in an Executive Assistant or similar professional support role within a professional services environment
Submission of a professional writing sample required
Strong organizational, time management, and multitasking skills with the ability to manage competing priorities
Excellent written, verbal, and interpersonal communication skills
Sound judgment and ability to operate effectively in a fast-paced environment
Strong attention to detail with a focus on accuracy and follow-through
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and related business applications
Strong document formatting, preparation, and presentation development skills
Ability to handle sensitive and confidential information with discretion and professionalism
Flexibility to adapt to changing priorities and responsibilities
Willingness to occasionally travel to and work from other office locations

Responsibilities

Proactively support assigned Shareholders and Partners by managing day-to-day priorities, anticipating needs, and balancing competing demands
Manage complex calendars, scheduling on-site and off-site meetings while ensuring alignment with priorities and deadlines
Coordinate domestic and international travel arrangements and prepare timely, accurate expense reports
Plan and manage logistics for internal and external meetings and events, including space reservations, technology needs, and catering across all office locations
Serve as a professional point of contact for internal and external stakeholders, supporting executive communications
Manage CPE and certification tracking and reporting
Handle confidential and sensitive information with discretion and sound judgment
Provide administrative support including document management, proofreading and editing, electronic filing, and report preparation
Proactively identify opportunities to improve efficiency and support executive effectiveness
Support special projects, both professional and occasional personal, as requested
Provide reception coverage averaging approximately 5 hours per week, including greeting visitors, answering phones, and supporting front office operations