Executive Assistant

Lockwood Industries, LLC dba Fralock•Santa Clarita, CA

19h•$98,000 - $120,000•Onsite

About The Position

The Executive Assistant provides high-level administrative support to executive leadership while supporting the efficient day-to-day operation of the office. This position serves as a trusted partner to leadership by managing executive priorities, coordinating meetings and communications, supporting administrative and organizational activities, and ensuring timely follow-through on key business needs. The successful candidate will demonstrate exceptional organization, professionalism, discretion, and sound judgment while effectively managing multiple priorities in a fast-paced environment. This position requires the ability to anticipate executive needs, work independently, and build effective relationships across all levels of the organization.

Requirements

Exceptional organizational, time-management, prioritization, and multitasking skills.
Strong written and verbal communication skills with excellent attention to detail.
High level of professionalism, discretion, diplomacy, and confidentiality.
Demonstrated ability to anticipate executive needs and proactively address priorities.
Ability to exercise sound judgment, make decisions, and solve problems independently.
Strong interpersonal and relationship-building skills with the ability to work effectively with executives, employees, customers, vendors, and external stakeholders.
Ability to manage multiple competing priorities, frequent interruptions, and changing deadlines in a fast-paced environment.
Advanced proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Strong administrative, project coordination, and follow-through skills.
Ability to work independently with minimal supervision while maintaining a high level of accuracy and accountability.
5–10+ years of progressively responsible executive administrative or executive assistant experience.
Experience directly supporting senior leadership or C-suite executives required.
Demonstrated experience managing complex calendars, meetings, travel, confidential information, and executive-level communications.
Associate’s degree in business administration, Management, Communications, or a related field required.

Nice To Haves

Experience coordinating office operations, facilities, vendors, and administrative services.
Strong project coordination and process-improvement skills.
Experience preparing executive-level presentations, reports, correspondence, and meeting materials.
Experience coordinating executive meetings, company events, visitors, and business travel.
Experience with office management systems and business software.
Experience coordinating administrative operations, vendors, projects, and workplace need preferred.
Bachelor’s degree preferred.

Responsibilities

Provide high-level, confidential administrative support to executive leadership.
Manage executive calendars, schedule meetings and appointments, and proactively resolve scheduling conflicts.
Coordinate travel arrangements, itineraries, accommodations, and expense reporting.
Prepare and edit correspondence, presentations, reports, agendas, meeting materials, and minutes.
Coordinate leadership and business meetings, track action items, and follow up to support timely completion.
Prioritize executive requests, anticipate needs, and ensure assignments and commitments are completed in a timely manner.
Serve as a professional point of contact between executive leadership, employees, customers, vendors, visitors, and other internal and external stakeholders.
Handle confidential and sensitive information with a high level of professionalism, discretion, and sound judgment.
Maintain organized executive records, files, correspondence, and other business documentation.
Support efficient office operations by coordinating administrative activities, office services, supplies, equipment, and workplace needs.
Coordinate facility maintenance, repairs, vendors, service providers, and other office-related matters as needed.
Coordinate meetings, visitors, executive visits, company events, workspace needs, and other office logistics.
Develop and maintain administrative procedures, office processes, records, and organizational systems.
Partner with Human Resources, Finance, IT, Facilities, and other departments to coordinate administrative and operational needs.
Assist with office-related purchasing, invoices, expenses, and vendor coordination in accordance with company procedures.
Identify opportunities to improve administrative efficiency, communication, organization, and service levels.
Assist executive leadership with special projects, company initiatives, and other business priorities as assigned.
Exercise independent judgment in managing competing priorities and resolving routine administrative and operational matters.
Follow all company policies, procedures, and safety requirements.