Executive Assistant
About The Position
The Executive Assistant provides high-level administrative support to the Chief Executive Officer and the Board, ensuring efficient day-to-day operations, effective communication and overall coordination of the executive office. As part of a mission-driven housing nonprofit, this role is essential to organizational success, supporting the CEO through schedule management, communication coordination, and oversight of daily executive operations. This position balances executive-level support with select office management responsibilities, with a primary focus on supporting senior leadership and board operations. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities with professionalism and discretion.
Requirements
- Bachelor’s degree or equivalent experience
- 5–10 years of administrative experience supporting a senior leader
- Experience with office coordination or office management responsibilities
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Ability to handle confidential information with discretion
- Proficiency in Microsoft Office
Nice To Haves
- Experience in a nonprofit, housing, human services, or public sector organization
- Experience supporting a Board of Directors
- Experience coordinating vendors or managing office operations
Responsibilities
- Manage and maintain the CEO’s calendar, including scheduling meetings and resolving conflicts
- Coordinate internal and external meetings, including preparing agendas and materials
- Arrange travel and manage related logistics
- Draft, edit, and format correspondence, reports, and presentations
- Track assignments, deadlines, and follow-up items
- Serve as a point of contact for incoming communications and direct inquiries as appropriate
- Coordinate Board of Directors and committee meetings, including scheduling and logistics
- Prepare and distribute Board packets, agendas, and supporting documents
- Record meeting minutes and maintain official records
- Support Board communications and document management
- Assist with onboarding materials for new Board members
- Oversee day-to-day office operations to ensure an organized and efficient work environment
- Manage office supplies, equipment, and vendor relationships
- Coordinate with IT and facilities vendors to address office needs and issues
- Maintain shared calendars, office systems, and administrative processes
- Support communication between the CEO and internal staff
- Assist in coordinating leadership meetings and organizational activities
- Help plan and execute internal meetings, events, and staff gatherings
- Provide administrative support for special projects as needed
- Assist with scheduling and logistics for meetings with funders, partners, and community stakeholders
- Support preparation of materials for external meetings and presentations
- Maintain a professional and courteous approach in all interactions
Benefits
- Community Housing Advocates provides a generous employee benefits package, including medical, dental, retirement, short- and long-term disability, and tuition reimbursement.
- Full-time employees receive 10 days of PTO (paid time off) per year, plus 11 paid holidays and one (1) Floating Holiday and 40 Hours of Accrued Paid Sick Leave.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
11-50 employees
