Executive Assistant

Legal Services of North Florida • Tallahassee, FL

9d • Onsite

About The Position

Legal Services of North Florida has an opening for an Executive Assistant in our Tallahassee location. Come work with great people who do hard work to better the lives of low-income and vulnerable individuals in our communities. Work independently and as part of a team to support the Executive Director and the functions of a non-profit law firm, with 140+ employees in eight offices across North Florida. The Executive Assistant is a highly responsible, professional administrative position that both supports and reports to the Executive Director. This role requires a candidate with extensive experience providing executive-level administrative support, ideally to senior leadership and/or C-suite executives. The ideal candidate will be proactive and highly organized, with the ability to anticipate needs, manage competing priorities, and operate with minimal direction. Discretion, sound judgment, and the ability to handle sensitive information are essential. Candidates must demonstrate a high level of professionalism and strong communication skills, with the ability to work collaboratively across all levels of the organization and with external stakeholders. Preference will be given to candidates with experience working with a Board of Directors, in a law firm, or with a large community-based organization.

Requirements

• Minimum of five years of experience in a high-level administrative role supporting executive leadership, C-suite team members, or senior decision-makers
• Proven ability to work proactively, manage shifting priorities, and anticipate the needs of executive leadership
• Exceptional written and verbal communication skills, with strong attention to grammar, tone, and professional correspondence
• Professional demeanor with a demonstrated ability to handle sensitive information with discretion, sound judgment, and a strong sense of ethical responsibility
• Proficiency with common office technologies and tools, including Microsoft Office Suite (Word, Excel, Outlook), cloud-based file storage systems, and standard office equipment (printer, scanner, copier)

Nice To Haves

• Experience working with a Board of Directors
• Experience in a law firm
• Experience with a large community-based organization

Responsibilities

• Managing the Executive Director’s calendar, including scheduling and prioritizing meetings and events
• Preparing meeting materials, agendas, and follow-up documentation in advance of key meetings
• Assisting in the coordination of internal and external meetings, conferences, and travel arrangements
• Supporting the preparation and submission of grant documents and reports
• Drafting and proofreading professional correspondence, memoranda, minutes, and related records
• Serving as a liaison between the Executive Director and internal teams, external partners, and community contacts
• Supporting high-level projects and initiatives as assigned

Benefits

• M-F with flexible schedule
• Paid time off includes holidays, sick leave, and personal leave (which after two years, increases to four weeks per year)
• 100% fully paid health insurance for employee & dependent children after 60 days of employment
• Employer paid life insurance policy of $25,000
• Employer contributes 6% to retirement/ 401K plan, after one year of full-time service
• Additional voluntary options of dental, vision, term life, disability, and other insurance coverages are also available.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed