Executive Assistant to CEO

B.E. Meyers•Redmond, WA

8d•Onsite

About The Position

The Executive Assistant provides high-level, confidential administrative support to the CEO and acts as the CEO’s primary liaison to internal and external constituents, including the Senior Management Team and Board of Advisors. The position is expected to be onsite and requires a U.S. Person to meet U.S. export control compliance requirements. The role includes limited travel of approximately 10% of the time or less.

Requirements

Must meet U.S. export control requirements as a U.S. Person, as defined by 22 C.F.R. §120.62; this includes U.S. citizens, U.S. nationals, lawful permanent residents, refugees, or asylees.
Ability to handle confidential information with discretion and work with professionals inside and outside the company.
Exceptional organizational, analytical, proofreading, and time-management skills, including the ability to multitask and handle competing deadlines.
Ability to work independently with minimal direction.
Exceptional written, verbal, and interpersonal communication skills.
Ability to prioritize tasks and adapt to last-minute changes and directions.
Must be available for limited travel, approximately 10% of the time or less.
Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and governmental regulations; write reports and business correspondence; and present information and respond to questions from groups.
Ability to apply fractions, percentages, ratios, and proportions to practical situations.
Ability to define problems, collect data, establish facts, draw valid conclusions, interpret technical instructions, and work with abstract and concrete variables.
Must possess a valid unrestricted Washington State Driver's License.
Strong working knowledge of Microsoft Office Suite applications.
Must be able to meet the described physical demands, including occasional climbing or balancing; frequent standing, walking, sitting, and reaching; regular use of hands and talking and hearing; occasional lifting up to 25 pounds; and specified visual abilities.

Nice To Haves

Degree preferred.

Responsibilities

Maintain confidentiality and professionalism.
Proactively manage the CEO’s calendar and schedule, organizing and prioritizing competing demands on the CEO’s time.
Identify issues that could affect the CEO’s ability to meet commitments and coordinate mitigation.
Communicate with internal and external constituents and handle high-level contacts and communications.
Maintain a contact database and document interactions with key contacts.
Provide general and administrative support to the CEO and anticipate and respond proactively to the CEO’s needs.
Compose and distribute professional correspondence using individual initiative and as assigned.
Coordinate CEO meetings and communicate with necessary parties.
Complete special projects as assigned by the CEO.
Ensure appropriate conference room setup and breakdown, including food setup for meetings.
Create, organize, file, and maintain accurate electronic files and hardcopy folders.
Complete and submit executive expense reports in coordination with Accounting.
Assist with personal matters at the CEO’s direction.
Support other departments with event planning when needed.
Perform other duties as assigned.