Executive Assistant

SIMON•Little Rock, AR

About The Position

Executive Assistant provides a wide variety of high-level support and administrative management to senior executive(s). This position is proactive and continually looking for ways to assist the supported executive.

Requirements

Ability to read and interpret documents such as procedure manuals, general business correspondence and/or journals or government regulations
Ability to write routine reports and business correspondence
Ability to respond in writing to customer complaints, regulatory agencies or members of the business community
Ability to effectively present information in one-on-one and small group situations, to customers, clients and other employees in the organization
Ability to research, analyze and make recommendations on business problems assigned by executive(s)
Ability to anticipate needs of executive and manage in advance of requests
Ability to read and understand budgets as well as basic accounting of expenses.
Skilled user of Microsoft Office tools – specifically Outlook, Excel, PowerPoint, and Word
HS Diploma/GED or AS/AA Degree or specialized training preferred
Minimum 6 years work experience as Senior Executive Assistant or equivalent job role

Responsibilities

Manages daily administrative needs of executive including ordering supplies, answering phones, maintaining records, creating files, managing email and other support duties as needed.
Manages communications to and from the executive’s office and actively manages their calendar to ensure limited time spent on high priority activities.
Prepares various correspondence, memorandums, and reports for executive officer(s).
Manages all department communications, activities, rosters, and coordinates events for the department or market.
Work with stakeholders to ensure materials are prepared and available in advance to ensure best use of meeting time. Manages all AV needs for the meeting.
Manages expense reports and travel coordination and preparation
Responds to customer and/or associate inquiries/complaints directed to executive officer(s).
Acts as a liaison with vendor management in getting agreements through process to approval.
Creates forms, processes and/or procedures, reports and presentations; assists the responsible executive with implementation, communication, maintaining, tracking and evaluation of these methods to ensure effectiveness, efficiency, adherence and compliance.
Gathers, prepares and submits regulatory and exam responses after review by executive.
Interfaces with associates and executives throughout the department to research and collect needed information; examines and analyzes collected data; and communicate results and recommendations
Assists on special projects. Duties may include; acting in executive(s) absence, reviewing status of project and activities to ensure timely completion, sending follow up emails and informing executive of ongoing status.
Ensures all departmental documents and activities are performed in compliance with applicable laws, regulations, policies and procedures as applicable to this position, including completion of required compliance training.
Performs other duties and responsibilities as assigned.