Executive Assistant

Guggenheim Partners • Chicago, IL

1d • Hybrid

About The Position

Guggenheim is seeking a proactive Executive Assistant to support its Investment Banking Capital Structure Advisory team in New York. This person will report into the Managing Director of Investment Banking Administration and will help to support executives in all administrative functions to increase the time they dedicate to leadership responsibilities. The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, and handle numerous projects and a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other high-level members of the team and external clients in a fast paced, ever-changing environment. The Executive Assistant role is located in Chicago, requiring 4 days in office and 1 day remote. Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. Guggenheim Securities offers services that fall into four broad categories: Advisory, Financing, Sales and Trading, and Research. Guggenheim Securities is headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, Houston, and in London, UK.

Requirements

• Bachelor’s degree or equivalent experience
• Minimum of 5 plus years executive assistant experience, preferably in financial services

Nice To Haves

• Proficiency in Microsoft Office Suite
• Knowledge of DealCloud CRM and Workday preferred but will train
• Strong interpersonal, organizational, communication and problem- solving skills
• Strict attention to detail with ability to prioritize issues appropriately
• Detail-oriented and able to multi-task in a fast-paced environment
• Ability and experience in handling confidential information with professionalism
• Anticipate needs before they arise and take the initiative to find solutions
• Team player, who will approach challenges with optimism and is able to adapt to change
• Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success

Responsibilities

• Manage clerical, administrative and all business details
• Manage incoming calls and direct to appropriate parties
• Manage complex calendars across different time zones
• Assist in internal and external meetings and conference presentations
• Manage travel arrangements and prepare itineraries
• Process heavy volume of expense reports
• Perform other related duties as assigned or requested

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 251-500 employees