Executive Assistant, Office of the CEO

Cohesity•Santa Clara, CA

3d•$97,200 - $108,000•Hybrid

About The Position

Cohesity is seeking an Executive Assistant to support our CEO and executive team. This role involves handling a wide range of administrative and executive support responsibilities, requiring a people-oriented individual who can represent Cohesity’s corporate image by representing our Executives internally and externally. The ideal candidate is a flexible multi-tasker with strong communication and organizational skills, who enjoys the fluid challenges of supporting busy executives and is adept at being a creative orchestrator for a forward-thinking company.

Requirements

Associate degree in Business Administration or comparable field, or equivalent professional experience
3-5 years of dynamic experience supporting a senior executive in a business environment
Excellent time management, verbal, and written communication skills
Ability to maintain strict confidentiality of employee issues
Excellent organization skills and attention to detail
Ability to work independently and exercise good judgment in a fast-paced environment
Excellent interpersonal and customer service skills
Experience with policies, practices, and procedures in a business environment
Flexibility and adaptability to changes in work and priorities
Proficiency in Microsoft products and Google Suite
Proficiency in technical and web-based solutions
Demonstrated ability to leverage AI tools to enhance productivity, streamline workflows, and support decision making.

Responsibilities

Manage a very active calendar of appointments for our executives
Compose and prepare executive correspondence
Arrange complex and detailed travel plans, itineraries, and agendas
Provide leadership to build crucial relationships for the organization
Prioritize conflicting needs and handle situations expeditiously
Plan, coordinate, and ensure schedules are respected
Act as a "gatekeeper" and "gateway" for the executives
Project the highest level of professionalism and courtesy
Maintain full confidentiality regarding Cohesity and individual information
Experience in Contract and Invoice processing as well as submitting Purchase Requisitions
Handle mail/package handling as needed
Process reimbursements and expense reports
Reserve conference rooms, order catering, and set up conference calls and video calls
Technical competency in reviewing and editing docs and using corporate systems
Work independently and within a team on special non recurring and ongoing projects
Collaborate with other Executive Assistants to cultivate open communication and streamline processes
Assist with Departmental All Hands and team-building events
Assist with onboarding and office space allocation when needed
Perform other duties as assigned