Executive Assistant

HOH Water Technology • Palatine, IL

2d • $85,000 - $100,000 • Onsite

About The Position

HOH Water Technology is seeking an Executive Assistant to become an indispensable partner to their Owner/Integrator (COO). This role goes beyond calendar management, aiming for the assistant to be a trusted extension of the COO, creating space for leadership by managing commitments, relationships, meetings, and details with excellence. The ideal candidate will protect the COO's time, keep priorities moving, anticipate future needs, and ensure a high level of personal care and responsiveness to those around him. The position is ideal for someone who finds satisfaction in creating clarity, strengthening relationships, and supporting others while ensuring smooth operations of priorities, communication, and details.

Requirements

• 5+ years supporting senior executives, business owners, or leadership teams.
• Exceptional organizational and time management skills.
• Outstanding written and verbal communication.
• High degree of professionalism, confidentiality, and discretion.
• Strong proficiency in Microsoft Office, Outlook, Teams, and digital productivity tools.
• Experience coordinating complex calendars, travel, and executive meetings.
• Comfortable learning new technology and leveraging AI to improve efficiency.
• Ability to prioritize independently and thrive in a fast-paced environment.
• Must be able to report to our Palatine, Illinois office every day; this is not a remote or hybrid role.
• Bachelor’s Degree required.
• Must pass a drug screening and relevant background checks and be legally authorized to work in the United States.

Nice To Haves

• You love creating order from chaos. A packed calendar does not overwhelm you — it energizes you. You naturally think three steps ahead, anticipate conflicts before they happen, and enjoy solving scheduling puzzles that most people would rather avoid.
• You make things happen. You do not wait for someone to tell you what needs attention. You notice, anticipate, and follow through. If something could fall through the cracks, you have already caught it.
• You are incredibly organized. Whether it is an important email from six months ago, meeting notes from last quarter, or travel details for next week’s trip, you know exactly where to find it. Nothing gets lost on your watch.
• You genuinely care about people. You remember birthdays, notice when someone deserves a handwritten note, and understand that the little things are what make relationships strong. You enjoy helping people feel seen.
• You are a trusted professional. People naturally trust you with confidential information because you are discreet, thoughtful, and exercise excellent judgment.
• You embrace technology. You are comfortable learning new systems and naturally look for ways to use technology, including AI, to work smarter, improve communication, automate repetitive tasks, and create more time for high-value work.
• You are resourceful. Plans change, flights get canceled, meetings move, and priorities shift. You do not panic — you adapt, figure things out, and always have a Plan B.
• You do not need the spotlight. Your greatest accomplishment is knowing everything ran smoothly because of your work. You find satisfaction in making others more successful.

Responsibilities

• Own and protect the COO’s calendar, ensuring his time is spent where it creates the most impact.
• Prepare meetings from start to finish, including agendas, materials, logistics, and follow-up.
• Manage communications, organize information, and handle confidential matters with exceptional judgment.
• Coordinate travel, leadership meetings, and special events with an eye for every detail.
• Serve as a trusted extension of the COO by helping maintain meaningful relationships with employees, clients, vendors, and industry partners.
• Keep priorities moving, follow up on commitments, and make sure nothing falls through the cracks.

Benefits

• Competitive salary based on experience of $85,000-$100,000.
• Medical and Dental Insurance with generous employer contributions.
• HSA contributions ($1,200 family / $800 individual annually).
• 401(k) with company matching.
• Life Insurance.
• 15 PTO days.
• 16 paid holidays including extended holiday pay at the end of the year.
• Company Profit Sharing Bonus (budget projection for 2026: approximately 3–4 weeks of additional pay).
• Ongoing professional development.
• Hands-on learning.
• Continuing education reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive