Executive Assistant

Scale AI•Washington, DC

7h•$109,700 - $137,000•Onsite

About The Position

Scale AI is seeking a highly skilled Executive Assistant based in Washington, DC to support the General Manager and VP of Engineering of Public Sector in their day to day role, plus ad-hoc support to the Public Sector LT team. This role is crucial in ensuring smooth operations and effective communication both internally and externally. This person will quickly learn each executive's working style and preferences, act autonomously or with little direction, and respond quickly when priorities change.

Requirements

5+ years of experience as an executive assistant in a fast-paced environment, preferably in the tech or AI industry
Exceptional organizational and time-management skills
Strong communication skills, both written and spoken
Proficiency in office productivity tools and ability to learn new software quickly
Experience in building and managing relationships with high-level external stakeholders, including government officials
Ability to work flexibly and adapt to changing priorities with multiple stakeholders involved

Responsibilities

Manage complex calendars and schedules for the team, including coordinating meetings, track travel and manage requests, and prioritizing commitments with team members
Book travel including flights, accommodation and transportation
Manage bookings for client meals, events, and similar requests
Act as a primary point of contact for internal and external stakeholders, including clients, partners, and government ministries
Building strong relationships with key EAs and Chiefs of Staff of priority customers
Handle high-level administrative tasks such as email management, expenses, document preparation and team administration
Coordinate and plan internal team events, off-site meetings, and company initiatives
Manage any high priority / VIP meetings, guest visits, etc.
Plan and run team social events, keeping the events varied and within set budgets
Manage confidential information with utmost discretion and professionalism