Executive Assistant

Maersk•Charlotte, NC

35d•$80,000 - $90,000

About The Position

Executive Assistant You've seen us everywhere, from a road trip, passing over one of our trucks, to the biggest ports in the planet, where we touch land to continue our journey, All The Way to your front door. Now it's your chance to get to know us from within. We are a workplace full of warmth, friendship, and support. We invite you to join our wonderful team and be part of our purpose: improving life for all by integrating the world. Join us and play an important role on our team lifting global trade every day! We offer a super exciting role where you will be responsible for professional, effective, and flawless support to R egional Business Functions in North America, taking full ownership of the schedule, being the gatekeeper, and proactive sparring and support for efficiencies towards strategic priorities.

Requirements

High school diploma or equivalent required.
Experience from a similar role – with a proven track record and a can-do attitude
Proficient computer skills, including Microsoft Office, PowerPoint and Excel
Strong verbal and written communication skills
Strong organizational and time management skills
Team player with proven ability to work under pressure and ability to maintain confidentiality
Proven ability to manage multiple stakeholders at once achieving results and deliverables
Comfortable with routinely shifting demands
Self-directed, can work independently
High degree of attention to detail.

Nice To Haves

Associate's or Bachelor’s Degree in Business Administration/Management Preferred

Responsibilities

Manage complex calendar scheduling across time zones
Coordinate travel, accommodation, and logistics for the executive and select team members
Handle expense reports, reimbursements, and invoice tracking
Prepare briefing materials and agendas for internal and external meetings.
Support data consolidation, assist in preparing presentations for business reviews and light business analysis to inform decisions
Organize and coordinate team planning meetings, workshops, and offsites
Assist with coordination and follow-up on internal projects and initiatives
Draft internal communications and presentation decks (PowerPoint, Word, etc.)
Support the creation of customer-facing materials in collaboration with commercial teams
Own and coordinate regular town hall meetings for the broader team/organization
Maintain templates, document libraries, and key reference materials
Plan and execute team and customer events (onsite and virtual)
Manage internal communication
Serve as a point of contact across teams, vendors, and key stakeholders
Coordinate with other EAs
Create and maintain SharePoint sites and team collaboration spaces
Coordinate updates to organizational charts, contact lists, and process documents
Use collaboration tools (Teams, Excel, SharePoint, PowerPoint, Power BI basic viewing) to support efficient workflows