Executive Assistant

Johnny's Selected Seeds•Fairfield, ME

21d•Onsite

About The Position

The Executive Assistant provides high-level administrative support in a well-organized and timely manner. This role works closely with Senior Leadership, with a primary focus of support to the Chief Executive Officer to manage day-to-day operations, organize priorities, and ensure effective communication across the organization. This position will work in a multi-priority environment by keeping information, decisions, and action items organized, tracked, and advancing. This position is full-time onsite, at our Fairfield Business Office location.

Requirements

Proven experience as an Executive Assistant, Administrator, or similar administrative role
Strong organizational skills with the ability to manage multiple priorities in a fast-moving environment
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Planner, Teams)
Strong written, and verbal communication skills with the ability to create clear, concise summaries
Excellent planning, time management, task follow through, and presentation skills
Ability to adapt to multiple working styles, anticipate needs and prioritize effectively
High level of discretion, professionalism, and confidentiality

Nice To Haves

Experience with business tools such as Salesforce/CRM, Sage/Finance , Concur/Expense Reports, Adobe, or similar systems preferred
Project Management experience and skills preferred

Responsibilities

Act as the point of contact between CEO and other members of the Senior Management Team, internal teams, external partners, and Board Members
Directly work on a broad set of assignments in support of the CEO and the business
Work independently and with small teams on cross functional corporate projects
Manage calls, correspondence, requests, and expense submission
Coordinate and maintain calendars, meetings, appointments, and travel arrangements
Prepare Board Meeting pre-reads, report materials, and support other Board-related activities
Attend leadership and cross-functional meetings to capture general minutes, key decisions, and action items
Track ongoing priorities, workstreams, and required action items prompt parties as needed
Plan company events and participate in the execution of events
Organize materials, documents, and information to support daily workflow
Prepare reports, presentations, briefs, and assist with small internal projects
Draft and coordinate executive communications, ensuring clarity and consistency
Develop and maintain efficient documentation, contract filing, and tracking systems
Exercise discretion and sound judgment when handling sensitive information