New York Theatre Workshop - Executive Assistant

New York Theatre Workshop•New York, NY

20h•$50,000 - $52,000•Hybrid

About The Position

New York Theatre Workshop seeks a highly organized Executive Assistant to support the Artistic Director and Managing Director. This role sits at the center of NYTW's Executive department, managing schedules and correspondence and collaborating on Board-related work, ideal for someone who is interested in the administrative and artistic sides of non-profit theatre administration and management. The ideal candidate is a proactive problem solver who exercises sound judgment, maintains confidentiality, and builds strong relationships across staff, artists, Board members, and donors.

Requirements

Committed to equity, diversity and inclusion in all aspects of your work.
Passion for theatre and a desire to build meaningful connections between adventurous theatregoers and visionary artists.
Prior office, scheduling, stage management, or assisting experience, and an interest in the management of not-for-profit cultural institutions.
Committed to open and honest communication while also using tact and discretion, and ability to maintain confidentiality.
Strong written and verbal communication skills.
Ability to build strong, collaborative relationships with artists, staff, Board members, and donors alike.
Organized and detail-oriented, taking pride in creating and maintaining efficient processes and systems.
Ability to exercise perceptive judgment and thoughtful prioritization in decision-making.
Proactive problem solver who can work both independently and collaboratively.

Nice To Haves

Working knowledge of the New York theatre world.

Responsibilities

Coordinates the schedules for the Artistic Director and Managing Director, including purchasing tickets, booking reservations, and collaborating with external and internal stakeholders and community members on planning meetings.
Manages travel, phone lines, contacts, meeting preparation and correspondence for the Artistic Director and the Managing Director. Reconciles both credit card statements.
Tracks and executes action items and supports projects and long-term departmental and organization-wide planning on behalf of the Artistic Director and Managing Director and in collaboration with the Chief of Staff.
Assists Chief of Staff, Managing Director, and Development team members in coordinating quarterly Board of Trustees' meetings and Board Committee Meetings including scheduling, preparing meeting materials, agendas, and meeting minutes.
Supports Chief of Staff with communication, engagement, and materials for Board of Trustees governance and relations.
Collaborates with Development Department on special events, grant review processes, and tracking and initiating of the Artistic and Managing Directors' donor, prospect, Board, artist and constituent relationships.
Supports Chief of Staff in setting up, organizing agendas, preparation, and scheduling for monthly all staff meetings and any staff events or trainings. Takes notes at Senior Leadership Team meetings and All Staff Meetings as needed.
Supports the Artistic Director and Managing Director on-site at NYTW whenever the leaders are in the office.
Provides backup reception coverage as needed, including answering phones, greeting visitors, directing inquiries, and maintaining efficient front desk operations.