Executive Assistant

CVS Health•Woonsocket, RI

3d•Onsite

About The Position

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time. Position Profile: This is an exciting opportunity to provide executive administrative support to the VP of Specialty, Platform and Digital Solutions. The ideal candidate will be a motivated, self-starter with exemplary planning and time management skills as well as the ability to work with limited direction and supervision. The selected candidate will be instrumental in management of a complex calendar, tracking key deliverables and leading the coordination of travel and expenses. This candidate must have superior written and verbal communication skills and an ability to interact with professionals at all levels of the organization while maintaining confidentiality and exercising discretion. They must be highly proficient with Microsoft Office programs including Outlook, Word, Excel, and have advanced knowledge of PowerPoint. The ideal candidate will have the ability to be flexible with their schedule, accommodating additional overtime hours as necessary to meet business demands.

Requirements

5+ years administrative experience supporting senior leadership
Experience with Microsoft Office tools such as Word, Excel, Outlook, and PowerPoint
Previous experience maintaining executive's phone, calendar, work, and travel schedules using Microsoft Outlook
Experience with Concur Travel & Expenses tool
Strong interpersonal skills, including a professional phone manner and in-person presence
Ability to work with and maintain confidential information.
Experience taking detailed notes and extracting action items.
Ability to understand priorities and adjust meetings and content appropriately
Ability to work independently
Bachelor's degree or equivalent experience

Responsibilities

Proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars
Arrange and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly, demonstrate flexibility and manages the high volume of communications of phone and email
Arrange travel and all accommodations including comprehensive and detailed itineraries
Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner
Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust, and support with senior leaders
Responsible for executing complex meeting/event preparation, including (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink
Coordinate on-boarding and off-boarding of executive-level leaders, including hardware installation request/repair, space planning, etc
Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc
Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools
Create and edit presentations, agendas, spreadsheets, communications, databases, and reports
Prioritize and track deliverables, manage project timelines, deadlines, and requests
Participate in meetings, take notes, and disseminate information to relevant stakeholders, including weekly email updates.
Responsible for drafting and editing correspondence
Manage special projects as designated and assist other department members as necessary
Perform other duties as assigned and assist with special projects as needed
Ability to travel, as needed, up to 10% of the time to be onsite and available to leaders