Executive Assistant

Five Below•Philadelphia, PA

About The Position

At Five Below our growth is a result of the people who embrace our purpose: We know life is way better when you are free to Let Go & Have Fun in an amazing experience, filled with unlimited possibilities, priced so low, you can always say yes to the newest, coolest stuff! Just ask any of our over 27,000 associates who work at Five Below and they’ll tell you there’s no other place like it. It all starts with our purpose and then, The Five Below Way, which is our values and behaviors that each and every associate believes in. It’s all about culture at Five Below, making this a place that can inspire you as much as you inspire us with big ideas, super energy, passion, and the ability to make the workplace a WOWplace! POSITION SUMMARY: The Executive Assistant to provide seamless support to Five Below’s Executive Team. This role is responsible for managing complex calendars, coordinating high-level meetings, preparing presentations and key materials, and overseeing daily administrative operations with the utmost confidentiality and discretion. The ideal candidate thrives in a fast-paced, dynamic environment, demonstrates exceptional attention to detail, is highly organized and proactive, and communicates effectively across all levels of the organization. In addition to core responsibilities, the Executive Assistant will handle ad hoc projects and initiatives as needed, ensuring executives are fully supported in driving strategic priorities.

Requirements

7+ years of Executive Assistant experience, with at least 3+ years supporting C-suite or senior executives in a fast-paced, highly visible environment.
Bachelor’s degree is strongly preferred; equivalent combination of education and executive-level experience considered.
Proven ability to handle sensitive and confidential information with discretion, integrity, and sound judgment.
Exceptional written and verbal communication skills, with the ability to create polished presentations, reports, and correspondence for internal and external audiences.
Expert organizational and time-management skills, with the ability to manage multiple priorities, anticipate needs, and maintain calm under pressure.
Strong interpersonal skills with executive presence—comfortable engaging with board members, investors, and senior leadership with professionalism and confidence.
Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration platforms with the ability to quickly learn new tools and systems.
Proactive and resourceful problem solver who takes initiative, drives solutions, and supports the executive’s ability to focus on strategic priorities.
Flexible and resilient in a fast-changing environment, with a strong work ethic and willingness to go above and beyond to ensure executive success.

Responsibilities

Proactively manage the daily operations and complex calendars of assigned Executives, including scheduling meetings, prioritizing appointments, and ensuring appropriate time allocation for strategic and operational priorities.
Coordinate and support all administrative functions with precision, including: Processing and reconciling expense reports in alignment with company policy
Planning, organizing, and executing internal and external meetings, including preparing agendas, securing locations, and managing logistics
Drafting, editing, and formatting correspondence, reports, presentations, and other documents with attention to detail and executive-level polish
Arranging complex travel itineraries, including flights, accommodations, ground transportation, and managing last-minute changes as needed
Serve as a professional point of contact, representing the Executives in interactions with internal stakeholders, board members, external partners, vendors, and senior leaders across the organization
Monitor and manage timelines for multiple ongoing projects, ensuring key milestones and deliverables are tracked and communicated proactively
Anticipate needs and address challenges with discretion, judgment, and diplomacy, particularly in matters that are time-sensitive or confidential in nature
Independently create high-quality presentation decks, talking points, memos, and executive communications to support business initiatives and leadership engagements
Support coordination of board and investor meetings, executive offsites, and leadership events, including material preparation and follow-up communications
Maintain and organize files, documents, and records, both digital and physical, ensuring ease of access and version control
Take initiative to improve processes and implement organizational systems that enhance efficiency for the Executives and broader leadership team
Assist with onboarding and offboarding of leaders and executive team members, including systems access, orientation schedules, and administrative setup
Collaborate with cross-functional teams and departments to ensure alignment, consistency, and a smooth flow of communication across the executive office
Coordinate and oversee all meal and catering logistics for SVP+ meetings, working sessions, and offsites—sourcing and ordering food, managing preferences and dietary needs, and ensuring a polished, seamless experience.