Executive Assistant

Marketech International Corporation USA • Phoenix, AZ

4h • Onsite

About The Position

Marketech International Corporation USA is seeking a highly organized, proactive, and detail-oriented Executive Assistant to the General Manager (GM). The role provides day-to-day executive and administrative support, including managing schedules, coordinating meetings, arranging travel, preparing business documents, organizing communications, and following up on business matters. The assistant also supports internal coordination and administrative activities to help ensure smooth daily operations.

The role is open to recent graduates and experienced professionals; prior executive assistant experience is not required. The successful candidate will be dependable, professional, eager to learn, and comfortable managing multiple priorities while maintaining discretion, accuracy, and attention to detail.

This is a primarily office-based role involving close collaboration with the General Manager, department leaders, internal teams, and external stakeholders. Occasional travel between company offices, project sites, or other business locations may be needed to support executive meetings and activities. The position operates in a fast-paced environment with changing priorities and time-sensitive requests, requiring professionalism and confidentiality.

Requirements

• Bachelor's degree or equivalent combination of education and relevant experience; recent graduates are encouraged to apply.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills in English.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to prioritize responsibilities, manage deadlines, and follow through on assigned tasks.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Professional and dependable communication style when interacting with management, colleagues, and external stakeholders.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Strong sense of responsibility, initiative, and accountability.
• Willingness to learn, accept feedback, and adapt to changing priorities.
• Ability to work independently and collaborate effectively in a team environment.

Nice To Haves

• Previous internship or professional experience in executive assistance, administrative support, office coordination, or business operations.
• Experience scheduling meetings, coordinating events, arranging travel, or supporting daily office activities.
• Familiarity with preparing business correspondence, meeting notes, reports, and presentations.
• Experience communicating with management, department leaders, vendors, or external stakeholders.
• Familiarity with task tracking, project coordination, or business reporting tools.
• Experience in engineering, construction, manufacturing, semiconductor, technology, or related industries.
• Bilingual proficiency in English and Mandarin Chinese is a plus, but not required.

Responsibilities

• Manage and coordinate the General Manager's calendar, appointments, meetings, and daily schedule.
• Arrange internal and external meetings, conference calls, travel itineraries, accommodations, and related logistics.
• Prepare meeting agendas, presentations, reports, correspondence, and other materials for executive review.
• Take meeting notes, document key decisions, and follow up on assigned action items.
• Organize incoming requests, communications, and information to support the General Manager's daily priorities.
• Maintain organized executive files, schedules, business records, and confidential documents.
• Assist with expense reporting, reimbursement documentation, and general administrative activities.
• Anticipate upcoming meetings, deadlines, and executive needs to ensure timely preparation and follow-up.
• Serve as a professional point of contact between the General Manager, internal departments, vendors, clients, and external stakeholders.
• Coordinate meeting schedules, information requests, and follow-up communications across departments.
• Draft professional emails, meeting summaries, internal announcements, and routine business correspondence.
• Track pending requests, deadlines, and action items to ensure timely responses and completion.
• Support clear communication and information sharing between executive leadership and cross-functional teams.
• Assist with coordinating executive visits, company meetings, business events, and other activities as needed.
• Assist with tracking assigned tasks, project updates, schedules, and administrative follow-ups.
• Collect, organize, and summarize information from different departments for management review.
• Prepare spreadsheets, basic reports, presentations, and status summaries.
• Support documentation, recordkeeping, and improvements to internal administrative workflows.
• Coordinate with relevant teams to obtain updates and clarify outstanding items.
• Assist with special assignments and additional administrative or operational tasks as directed by the General Manager.

Benefits

• 100% paid medical, dental, vision, and life insurance benefits for the employee.
• Paid Time Off (PTO).
• 401(k) plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level