Executive Assistant - Wayne, NJ

Getinge•Wayne, NJ

3d•$100,000 - $110,000•Hybrid

About The Position

Provide comprehensive administrative support to the assigned VP, principally supporting the VP of the Cardiovascular Surgery business, with additional VP support as needed. The role also supports the CVS Transformation Office. The Executive Assistant manages multiple priorities and helps ensure efficient executive-office operations while enhancing leadership-team productivity and professionalism. This position must be onsite four days a week at the Wayne, NJ site.

Requirements

Bachelor’s degree or relevant progressive administrative experience.
At least 8 years of executive- or senior-level administrative support experience.
Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Strong interpersonal and influencing skills, with the ability to interact confidently and professionally with employees and leaders at all levels, including senior executives.
Excellent written and verbal communication skills.
Exceptional organizational, prioritization, and time-management skills, including the ability to manage multiple competing priorities.
Detail-oriented and proactive in anticipating and resolving issues; able to remain composed and exercise sound judgment in a fast-paced environment.
Ability to handle confidential and sensitive situations and materials.
Ability to work onsite four days a week.

Responsibilities

Manage the executive's calendar, including internal and external meetings, appointments, and travel arrangements; resolve scheduling conflicts and protect time for planning, preparation, and priority business activities.
Prepare and manage correspondence, communications, reports, and presentations, ensuring clarity and professionalism.
Support leadership and project meetings and town halls by developing agendas, preparing and distributing materials, taking notes, tracking actions, and following up on assigned actions and deliverables.
Handle sensitive information with confidentiality, discretion, and professionalism.
Work with administrative professionals and departments to support site meetings and employee events and promote effective operations and communication across the Cardiovascular Surgery business and the Wayne, NJ site.
Process expense reports and department invoices in a timely manner.
Establish and maintain CVS document organization and filing conventions using SharePoint, OneNote, and other approved collaboration tools.
Create, format, and customize PowerPoint presentations, Excel spreadsheets, and Word documents to ensure they are error-free, visually clear, consistently formatted, and brand compliant.
Use Microsoft Copilot and other approved digital tools to improve productivity and administrative effectiveness.
Support and coordinate special projects, working with stakeholders to track deliverables and ensure timely completion.
Serve as the primary contact for executive visitors to the Wayne Barbour Pond facility, coordinating logistics, meeting rooms, food, and related support.
Maintain Cardiovascular Surgery distribution lists.
Perform general administrative duties, including preparing confidential memos and letters.
Manage execution of Cardiovascular Surgery legal documents and maintain a repository of fully executed agreements.