Associate Project Manager - Wayne, NJ

Getinge•Wayne, NJ

2d•$96,000 - $99,000

About The Position

The Associate Project Manager provides project management support and oversight for initiatives requiring cross-functional coordination, structured execution, visibility, and timely escalation. The role supports portfolio prioritization and project execution across Electrical and Mechanical Sustaining Engineering, manages selected sustaining projects and workstreams, and manages assigned Quality, Regulatory and Compliance (QRC) and Regulatory Affairs projects or workstreams. Functional subject-matter experts retain accountability for technical, quality, regulatory, and compliance content and decisions. The role may also support targeted, management-approved process improvement initiatives based on business priorities and available capacity. It operates within established project and portfolio management processes, with coaching and guidance from Project Managers, Senior Project Managers, and management as appropriate. For assigned projects and workstreams, the Associate Project Manager defines objectives, scope, deliverables, milestones, ownership, and completion criteria with project leads and cross-functional teams; maintains project plans and documentation; coordinates activities and meetings; tracks progress, actions, risks, dependencies, decisions, resources, and budgets; communicates status; and escalates issues requiring attention. The role supports projects through implementation, closure, lessons learned, and transition to functional owners. The position maintains portfolio visibility across Electrical and Mechanical Sustaining Engineering, supports prioritization and review discussions, coordinates resulting actions and decisions, and project-manages selected sustaining initiatives. It also manages assigned QRC and Regulatory Affairs projects or workstreams in coordination with participating functions and subject-matter experts. Management-approved process improvement work may include improvements to project management tools, templates, reporting, and ways of working. The role is based in Wayne, New Jersey, and requires the ability to travel domestically and internationally up to 20%. The stated salary range is $96,000–$99,000, with an 8% STIP.

Requirements

Bachelor’s degree in Engineering, Computer Science, Information Systems, Business, Project Management, a scientific discipline, or a related field, or equivalent experience.
Minimum of 2 years of combined professional, internship, or co-op experience coordinating or managing project workstreams and cross-functional initiatives in a corporate or matrixed environment.
Experience with project planning, schedule and action tracking, status reporting, stakeholder coordination, and follow-up.
Working knowledge of basic project management principles, including scope, schedules, milestones, actions, risks, issues, dependencies, and status reporting.
Ability to develop and maintain project schedules, action logs, risk and issue tracking, and project status reports.
Ability to coordinate multiple project activities and follow up effectively on commitments and deliverables.
Ability to facilitate project and cross-functional meetings and establish clear ownership of actions and next steps.
Ability to identify project risks, issues, dependencies, and potential schedule impacts and escalate them appropriately.
Ability to work effectively with stakeholders across functions in a matrixed organization.
Strong organizational skills, attention to detail, follow-through, and ability to manage multiple priorities.
Ability to work independently on defined assignments while recognizing when guidance, decisions, or escalation are required.
Strong interpersonal, verbal, and written communication skills, including the ability to communicate effectively with technical and non-technical audiences.
Results-oriented approach with demonstrated ability to complete assignments and follow through on commitments according to established schedules.
Ability to travel domestically and internationally up to 20%.

Nice To Haves

Experience working in a corporate, technical, or matrixed environment.
Experience in the medical device industry or another regulated industry.
Familiarity with project and portfolio management tools such as Microsoft Project, JIRA, Antura, Power BI, or comparable tools.
PMP certification.

Responsibilities

Work with project leads and cross-functional teams to define project objectives, scope, deliverables, milestones, functional ownership, and completion criteria.
Develop and maintain project plans, schedules, milestones, action items, risks, dependencies, decisions, and required project documentation.
Coordinate cross-functional project activities and follow up with team members to support completion of assigned actions and deliverables.
Facilitate project meetings, document decisions and actions, and maintain clear ownership and follow-through.
Monitor progress against project plans and identify potential schedule delays, risks, dependencies, resource constraints, and other execution issues; maintain risk and issue logs and follow-ups.
Prepare and communicate project status updates to project teams, sponsors, and management, including dashboards as appropriate.
Escalate issues that may affect project scope, schedule, resources, compliance, dependencies, or deliverables.
Support resolution of routine project execution issues and engage appropriate functional or project leadership when guidance or decisions are required.
Support projects through implementation, closure, lessons learned, and transition to the appropriate functional owner.
Maintain accurate and timely project information, including resources and budgets, in established project and portfolio management systems.
Maintain portfolio visibility across Electrical and Mechanical Sustaining Engineering, including priorities, schedules, milestones, risks, dependencies, and resource needs.
Support portfolio prioritization and review discussions by providing accurate project information and highlighting conflicts, dependencies, and resource constraints.
Coordinate and track actions and decisions resulting from portfolio reviews.
Project-manage selected Sustaining Engineering projects or workstreams based on project size, complexity, risk, and business need.
Escalate significant prioritization conflicts, resource constraints, schedule risks, or other issues requiring management attention.
Manage assigned QRC and Regulatory Affairs projects or defined workstreams, including planning, scheduling, action tracking, risk and dependency management, meeting coordination, and status reporting.
Coordinate activities across participating functions and follow up on agreed actions and deliverables for QRC and Regulatory Affairs work.
Monitor QRC and Regulatory Affairs project progress and escalate risks, delays, dependencies, or issues that could affect objectives or timelines.
Work with functional subject-matter experts, who retain accountability for technical, quality, regulatory, and compliance content and decisions.
Support management-approved process improvement initiatives addressing defined business needs, based on organizational priorities and available capacity.
Support improvements to project management tools, templates, reporting, and ways of working.