Executive Assistant — Silicon Valley Family Office

Hire5

1d•Remote

About The Position

A Silicon Valley-based family office supports early-stage investing, operating companies, and personal ventures, and has been recognized as a top early-stage investor. The Executive Assistant provides direct support to the principals across scheduling, communications, travel and logistics, vendor coordination, and day-to-day execution. This role requires excellent judgment, clear and precise communication, and strong calendar and logistics management, along with comfort operating in a high-trust, high-context environment. The Executive Assistant works closely with senior leaders, founders, investors, and their executive assistants, serving as a thoughtful filter and force multiplier for the principals' time. This is not a traditional EA role. It is designed for someone who wants ownership, complexity, and long-term growth in a fast-moving, execution-focused environment. The principals are serial entrepreneurs and investors with deep experience building and scaling venture-backed companies, including businesses backed by leading Silicon Valley investors. Together, they manage a family office, oversee multiple operating companies, and continue to launch new ventures across technology and healthcare.

Requirements

3+ years supporting an executive directly — operating at the pace and responsibility of an exec's right hand (Chief of Staff, startup ops, or senior EA roles with real ownership all count)
Experience supporting US-based executives, working US hours
Confident, professional written and spoken English — strong enough to comprehend and respond in your own words in real time (accent is fine; clarity and fluency are what matter)
Strong judgment, discretion, and comfort handling sensitive information
Highly independent, proactive, and systems-oriented
Comfortable juggling business and personal responsibilities
Active daily use of AI tools (e.g. ChatGPT, Gemini, DeepSeek, etc.) to work efficiently — using AI to amplify your own thinking, not replace it
Google Workspace (required)
Ability to quickly learn and use Airtable

Nice To Haves

Familiarity with Notion or similar tools is a plus

Responsibilities

Manage complex calendars and scheduling with senior stakeholders (investors, fund partners, portfolio founders)
Handle professional communication on behalf of principals
Coordinate domestic and international travel
Support expense review, categorization, and coordination with bookkeepers
Build and maintain operational systems (intake forms, trackers, workflows)
Research and book restaurants, meeting spaces, and conference rooms (US & Europe)
Maintain strict confidentiality and information hygiene
Proactively identify gaps, inefficiencies, and process improvements
Coordinate household vendors (housekeeping, plumbers, gardeners, contractors) — owning contractor relationships end to end, not just scheduling them
Manage household logistics and urgent requests
Support onboarding and oversight of household staff
Help scale household operations as needs grow (e.g. new vendors, childcare support)