Executive Assistant

Autodesk

4d•Hybrid

About The Position

Autodesk is seeking a dynamic Executive Assistant to join our Growth Experience Technology (GET) team and make a significant impact. As an Executive Assistant, you will play a crucial role in supporting our VP of Business Systems Product and Engineering (BSPE) within the GET organization. You’ll be adept at managing complex schedules, coordinating travel arrangements, and facilitating communications. Your contributions will ensure that our leaders can focus on strategic priorities while you handle the essential details. This hybrid role offers flexibility, with the ability to work from home and travel to the Autodesk office only as needed. Occasional international and domestic travel will be necessary.

Requirements

5+ years in an administrative role within a large-scale global environment.
Associate degree in Business or Secretarial Science, or equivalent work experience.
Skilled in productivity applications such as Outlook, SharePoint, PowerPoint, Excel, Teams, Airtable, Microsoft 365, Slack, and Zoom.
You excel at resolving issues as they arise with a proactive mindset.
You identify opportunities to add value and address gaps within the team.
You thrive in an evolving role, adapting to changes within teams and organizations.
You have a knack for writing, editing, and creating compelling presentations.
You enjoy bringing people together and fostering collaborative work environments.

Responsibilities

Efficiently manage complex calendars, prioritizing meetings and events to align with strategic goals.
Arrange both international and domestic travel, ensuring seamless itineraries and preparing expense reports.
Develop compelling presentations using MS PowerPoint to support executive communications.
Assist in managing the departmental budget by tracking purchases and generating detailed expense reports.
Maintain email distribution lists, shared directories, and databases, to synthesize and generate insightful reports.
Plan and execute virtual and in-person meetings, including quarterly team events, with meticulous attention to detail.
Provide comprehensive support for staff meetings, including agenda preparation, note-taking, space reservation, and distribution of minutes and presentations.
Manage information flow within the organization, effectively communicating new corporate policies and programs, and sharing best practices.
Facilitate team building activities, including All Hands meetings, social events, and onboarding processes.
Collaborate with administrative assistants and Facilities for space management, event planning, and catering.
Provide backup support to other Executives in GET during absences of fellow Executive Assistants.