Executive Assistant - Chief Communications Officer

Nike•Beaverton, OR

About The Position

The Executive Assistant is responsible for providing high-level administrative support to the EVP, Chief Communications Officer. This position plays a critical role in ensuring the smooth management of daily operations, supporting strategic initiatives, and facilitating effective work-life integration for the executive. Success in this role requires outstanding organizational abilities, proactive problem-solving skills, and the capacity to manage complex schedules and priorities within a fast-paced and dynamic environment.

Requirements

Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training
Minimum of 10 years of administrative work experience required
At least 5 years of experience supporting a VP or higher-level executive within a matrixed corporate environment
Excellent verbal & written communication skills
Strong reading, writing, math and communication skills
Proven experience and success working with a variety of high-profile stakeholders (examples: Executive leadership team members or Nike sponsored athletes and collaborators, etc.)
Ability to work independently as a self-starter and as part of a team making connections in and across teams as you go.
Exceptional attention to detail and problem-solving skills.
Ability to thrive in a fast-paced environment and adapt to changing priorities.
Comfort working through ambiguity.
Previous experience with event planning.
Proficient in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams).
Exercise discretion and independent judgement when handling confidential and sensitive information.

Nice To Haves

Experience with budget creation/management and planning proposals preferred.
Experience with Keynote a plus, not required.
Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.
Prior experience handling sensitive and confidential information is preferred.
Ability to occasionally work outside of core business hours
Previous Nike work experience is strongly preferred

Responsibilities

Maintain full command of the executive’s calendar, ensuring all meetings are kept up to date, and that agendas and pre-read materials are uploaded well in advance of each meeting.
Proactively identify and schedule additional meetings, such as one-on-ones and informal team interactions (including coffee chats), to encourage collaboration and communication among team members, with a goal of each teammate having a meeting once per year.
Ensure the appropriate teammates are invited to meetings, that they receive all necessary information, and that they have the required level of access to resources and communications relevant to the meetings.
Manage all aspects of market and business travel, including coordinating with team members in advance to maximize productivity during trips.
Develop and communicate clear itineraries that balance one-on-ones, skip-level meetings, team connection time, market exploration, team learning, exercise, and focused work.
Establish connections with team members prior to trips to ensure time on the ground is used effectively and to provide direction for market visits.
Proactively assist the executive in integrating personal and professional commitments - ensuring that important family, school, personal and holiday events are reserved in the calendar well in advance.
Support the executive via calendar management to help them maintain a healthy work-life integration – this may include reviewing logistics & timing, scheduling breaks, etc.
Effectively manage the executive’s email inbox using the established system to ensure timely responses and prioritization of critical communications.
Maintain a high level of confidentiality, discretion, and accuracy in all communications at all times.
Work closely with the Communications Leadership Team to create, develop, and plan leadership offsites, planning meetings, and talent sessions two to three times per year.
Coordinate all logistics, agendas, and follow-up actions for strategic events to ensure successful outcomes.
Oversee expense reporting and facilitate paid time off (PTO) approval processes efficiently and accurately.
Ensure compliance with company policies and that all administrative tasks are processed in a timely manner.