Executive Assistant

Axillon Aerospace•Rockmart, GA

12d

About The Position

The Executive Assistant provides high-level administrative support to site leadership and designated company executives while serving as a key coordination hub for the Rockmart manufacturing site. This role focuses heavily on coordination, documentation, office management, and communication to keep daily operations running smoothly. The ideal candidate is proactive, detail-oriented, organized, and comfortable supporting multiple departments in a regulated industry both with executive priorities and site-level operational support. This position reports out of the Rockmart, Georgia location.

Requirements

Administrative Support
Executive Support

Responsibilities

Maintain organized filing systems for documents, records, files, purchase orders, and compliance documentation.
Prepare, edit, and format reports, memos, correspondence, spreadsheets, and presentations.
Manage incoming calls, emails, and correspondence; route inquiries to appropriate departments.
Schedule and coordinate meetings, conference calls, tours, and events.
Track due dates for documentation, certifications, audits, and training requirements.
Gather data from departments and consolidate it into spreadsheets or summaries for leadership.
Support HR with onboarding materials, new-hire documentation, and safety training scheduling.
Maintain office supplies, inventory, equipment service requests, and vendor coordination.
Assist with preparation of materials for audits, customer visits, and compliance reviews.
Assist with preparing recurring reports, such as safety metrics, training records, meeting summaries, and administrative logs.
Help maintain communication boards, departmental postings, and updated internal documents.
Track visitors and contractors, manage badges and sign-in logs.
Manage executive calendars, appointments, and travel arrangements.
Prepare meeting agendas, logistics planning (hotels, events) and event planning.
Communicate with Board Members, private equity contacts, and multiple company sites in regards to planning.
Attend out of town customer and industry events (air shows, etc.) and company board meetings as needed – Out of events expected to be no more than 4 times per year.
Draft and proofread executive communications and ensure professional formatting.
Coordinate communication between executives and departments such as Engineering, Quality, Operations, and Supply Chain.