Executive Assistant - Foundation
About The Position
The Executive Assistant supports Foundation operations at Providence Saint John’s Health Center in Santa Monica, California. Under the general supervision of the Manager, Administrative Services, this role performs standard and advanced confidential administrative duties. Work is conducted under direction and follows established processes to ensure accuracy, timeliness, and confidentiality. The position coordinates schedules and meetings, prepares and organizes routine meeting materials, takes notes and maintains records, supports office logistics, and assists with internal communications tasks as assigned. It requires professionalism, attention to detail, and discretion when handling sensitive information. The role is full time, with a 40-hour day-shift schedule. Providence describes its culture as patient-focused, whole-person care built on understanding, commitment, and mutual respect, and says it aims to empower caregivers. The organization notes that Saint John’s Health Center has received recognition for clinical quality and is on the Magnet journey.
Requirements
- At least 3 years in an administrative or executive secretary-level position, or equivalent experience.
Nice To Haves
- Associate's degree or bachelor's degree.
Responsibilities
- Coordinate schedules and meetings.
- Prepare and organize routine meeting materials.
- Take notes and maintain records.
- Support office logistics.
- Assist with internal communications tasks as assigned.
- Handle sensitive information with professionalism, attention to detail, and discretion.
- Follow established processes to ensure accuracy, timeliness, and confidentiality.
Benefits
- Benefits designed to support employees and their families in staying well, growing professionally, and achieving financial security.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
