Executive Assistant

Rosendin•Tempe, AZ

30d

About The Position

Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you’re looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder! YOUR NEXT OPPORTUNITY: The Executive Administrative Assistant is responsible for providing administrative support to one or more Officers or Senior Executives. May supervise other department Administrative Assistants. WHAT YOU’LL DO: Type variety of documents , many highly confidential. Maintain/set-up sophisticated filing systems, supervisor's personnel files, etc. Coordinate and supervise clerical/secretarial support function for Senior Executive. May include one or more of the following: interview, hire, train new administrative assistants; review performance/recommend wage increases; schedule and assign work, etc. Arrange travel, hotel, and car reservations and prepare itinerary. Maintain supervisor's calendar, schedule meetings, etc. Process in-coming mail; open, stamp and sort for priorities. Distribute and/or handle items not requiring supervisor's attention. Compose and/or edit letters, memos, reports, procedures, etc., as . Take and transcribe meeting minutes and other dictation . Act as liaison between supervisor and others, such as other departments, external contacts, clients, etc. Such liaison may be to arrange meetings, clarify, and resolve problems, coordinate work, maintain working relationships, and public relations, etc. Prepare special reports, studies, statistical analysis, brochures, etc. per supervisor's request. Such items would usually require research, development and/or interpretation of data and be performed with little supervision or instruction. May compile and prepare various reports for supervisor's use (requires analysis and comparison of data). May require preparation of multi-media presentations. May interpret and administer a company policy, program or procedure requiring independent decision making. The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.

Requirements

Computer, filing, and 10-key skills
Attention to detail is necessary
strong analytical skills favored
I dentify and meet customers’ expectations and requirements
Strong organizational, record-keeping, and follow-up skills
Remarkable level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation
Advanced computer and Microsoft Office skills (Outlook, Word, Excel, etc.); Oracle preferred
P rioritize and manage multiple tasks, changing priorities as necessary
W ork under pressure and adapt to changing requirements with a positive attitude
O ral and written communication skills as for the position.
S elf-motivated, proactive and an effective team player
I nteract effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
Minimum 10 years’ previous administrative support experience, preferably in a construction environment
Can be a c ombination of education, training, and relevant experience

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Type variety of documents , many highly confidential.
Maintain/set-up sophisticated filing systems, supervisor's personnel files, etc.
Coordinate and supervise clerical/secretarial support function for Senior Executive.
May include one or more of the following: interview, hire, train new administrative assistants; review performance/recommend wage increases; schedule and assign work, etc.
Arrange travel, hotel, and car reservations and prepare itinerary.
Maintain supervisor's calendar, schedule meetings, etc.
Process in-coming mail; open, stamp and sort for priorities.
Distribute and/or handle items not requiring supervisor's attention.
Compose and/or edit letters, memos, reports, procedures, etc., as .
Take and transcribe meeting minutes and other dictation .
Act as liaison between supervisor and others, such as other departments, external contacts, clients, etc. Such liaison may be to arrange meetings, clarify, and resolve problems, coordinate work, maintain working relationships, and public relations, etc.
Prepare special reports, studies, statistical analysis, brochures, etc. per supervisor's request. Such items would usually require research, development and/or interpretation of data and be performed with little supervision or instruction.
May compile and prepare various reports for supervisor's use (requires analysis and comparison of data).
May require preparation of multi-media presentations.
May interpret and administer a company policy, program or procedure requiring independent decision making.