Executive Assistant

Lockton•New York, NY

About The Position

As Lockton’s Transaction Liability (TL) practice continues to expand globally, we are seeking an Executive Assistant (EA) to provide high-level administrative and organizational support to the TL leadership team. You will be accountable for the smooth coordination of meetings, travel, client engagement logistics, and executive calendars. You will play a critical role in enabling efficient operations and ensuring the team delivers a consistent, high-quality experience to clients and internal stakeholders globally.

Requirements

Strong written and verbal communication skills with the ability to interact professionally with senior stakeholders, clients, and insurers
Exceptional organizational and time management skills with the ability to prioritize effectively in a high-demand environment
Strong project management capability and attention to detail
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Problem-solving mindset with the ability to anticipate needs and proactively deliver solutions
High level of discretion and confidentiality
Self-motivated, proactive, and adaptable in a dynamic environment
Demonstrate flexibility and adaptability in a fast-paced environment
Identify and implement opportunities for operational improvement
Maintain high standards of quality and accuracy
Ensure compliance with legal and regulatory requirements
Develop understanding of Transaction Liability operations, workflows, and stakeholder needs
Build knowledge of internal systems and processes to maximize efficiency and effectiveness

Responsibilities

Arrange both domestic and international travel (including visas, flights, ground transportation, and accommodation)
Coordinate off-site team meetings (venues, logistics, IT setup, catering, and materials)
Support the planning and execution of TL client events and global team engagements
Liaise with brokers, clients, underwriters, and their assistants to coordinate meetings, conferences, and client hospitality
Coordinate TL leadership and executive meetings
Maintain strong awareness and management of executive calendars and priorities
Support onboarding logistics for new TL hires
Act as a central point of contact for administrative problem-solving within the TL team
Assist with complex administrative tasks across a fast-paced deal environment
Maintain key team records (e.g., org charts, tracking documents, reporting logs)
Ensure adherence to Lockton procedures, compliance standards, and best practices
Support coordination of team initiatives, including culture and engagement activities
Assist with office coordination where applicable (workspace setup, supplies, document management)