Executive Assistant - REMOTE

Warner Pacific Insurance Services•Westlake Village, CA

16h•$83,500 - $125,000•Remote

About The Position

The Executive Assistant, under minimal supervision, is responsible to assist in the overall daily activities and provide support to assigned Executive Leader.

Requirements

5 to 7 years of experience in an administrative position, preferably to an Executive level. Minimum 3 years of senior level administrative support experience
Minimum of a High School Diploma; advanced education or degree preferred
Ability to understand and demonstrate use of computer system, computer programs and office equipment as necessary
Proficient in Microsoft Suite; with above average Excel skills including ability to type a minimum of 30-35 wpm and proficiency in the use of a 10 key
Ability to work a minimum of 8 hours per day, Monday through Friday, generally with shift start times between 7:30-9:00 a.m., as determined by senior management
Ability to work overtime, holidays and weekends as requested by senior management
High level of planning, organizing and time management skills
Results oriented
Demonstrated ability to remain calm in pressure situations
Demonstrated ability to multi-task
Utilize established skills to complete work in an efficient manner with the highest quality possible
Will be required to develop and maintain a strong working rapport with senior level management
Demonstrate exceptional organizational and communication skills- both verbal and written
Strong knowledge of technology as it relates to the business
High attention to detail and follow through- with history of meeting deadlines
Outstanding customer service and interpersonal skills
Positive attitude and ability to work well with multiple team members
High level of initiative, and ability to work independently and make decisions appropriate for level
Flexible and ability to handle changing situations and perform all tasks involved
Outstanding proofreading skills as well as excellent communication skills both written and verbal
Ability to function in a dynamic, fast paced environment, be detail oriented, highly organized, and manage multiple projects simultaneously
Excellent time management skills and ability to prioritize tasks and follow up on assignments on a consistent basis
History of exhibiting sound judgment with strong level of honesty and discretion
Ability to sit for extended periods of time, lift a minimum of 5 pounds, file, stand, bend, reach and pull.

Nice To Haves

advanced education or degree preferred

Responsibilities

Represent the CEO and other Executive Leaders in a professional manner to all clients and staff
Process accurately and timely all payroll for department including temporary employees
Maintain management calendars and employee and client contacts through Outlook
Make preliminary assessment of the importance of materials and organize documents
Keep accurate and timely records of all PTO requests- obtaining management approval as needed
Act as liaison between CEO and other departments as needed
Schedule annual reviews for all Executive Leaders, coordinating with Management schedule
Set up interviews for all potential candidates
Make travel arrangements as requested
Process expense reports timely and accurately
Manage administrative projects and other duties as assigned
Arrange meetings and reserve and set up conference rooms/facilities for certain events
Develop and maintain a filing system for various projects and functions
Maintain high level of professionalism and confidentiality with emphasis on discretion with proprietary information
Lead by example and regularly reviews, understands and complies with all policies and procedures, including those regarding punctuality, attendance, harassment and discrimination prevention
Embrace change with a positive attitude and motivates others in the department to do the same
Maintain and foster positive, open communication channels with all affiliated coworkers and customers
Complete assignments as assigned and on time, unless otherwise agreed to
Positively participate in other projects/activities as assigned