Executive NUtrition Assistant remote

ESRhealthcare and EXEC STAFF RECRUITERS•New York, NY

12h•Remote

About The Position

The Executive Nutrition Assistant will manage a high-volume, ever-changing calendar for a public-facing speaker, including speaking engagements, internal meetings, donor calls, and travel. This role involves coordinating all logistics for speaking engagements, managing media requests, and handling administrative support for special projects and organizational initiatives. The position requires exceptional calendar management skills, a high level of discretion, and the ability to adapt to changes in a fully remote environment.

Requirements

3-6+ years of experience supporting a senior executive, preferably in a nonprofit or media environment.
Excellent written and spoken communication skills.
Exceptional calendar management skills, particularly for a public-facing speaker.
High level of discretion and professionalism.
Proven ability to manage multiple priorities and adapt to changes.
Detail-oriented with strong personal organizational systems.
Proficiency with Google Workspace, Microsoft Office, Asana, and scheduling platforms.
Ability to work effectively in a fully remote environment.

Responsibilities

Manage a high-volume, ever-changing calendar, including speaking engagements, internal meetings, donor calls, and travel.
Prioritize scheduling requests and resolve conflicts with sound judgment and clear communication.
Coordinate all logistics for speaking engagements (virtual and in-person), including speaker agreements, book sales and signings, continuing medical education inquiries, audio/visual requirements, and other paperwork.
Ensure websites are updated with new speaking events as confirmed.
Coordinate and schedule media and interview requests.
Coordinate travel reimbursements and honorarium donation invoicing related to speaking events, including working with the Executive Vice President, Operations to track outstanding requests and payments.
Assist with webinar presentation and engagement.
Coordinate and send monthly thank you and birthday cards to donors from the President.
Coordinate and send staff birthday and work anniversary recognitions.
Support special projects and organizational initiatives as needed.