Executive Assistant (Business Development/Government Relations)

Impulse Space•Washington DC, DC

13d•$125,000 - $175,000•Onsite

About The Position

As an Executive Assistant at Impulse, you will support the VPs of business development and government relations and manage the Impulse Washington DC office. This role combines traditional executive support with office and team management providing the organizational nexus for the small, but very active, BD and GR teams. This role is an onsite position in Impulse's Washington DC office.

Requirements

High school diploma, or equivalency certificate
10+ years supporting senior leaders in a dynamic environment
Advanced proficiency in Microsoft products (Excel, Outlook, PowerPoint and SharePoint)
Demonstrated organizational and time management skills

Nice To Haves

Bachelor's degree from an accredited university
8+ years of demonstrated executive assistant experience supporting business development and legal leadership in aerospace, hardware, or manufacturing environments
4+ years of demonstrated executive administrative experience with aerospace or start-up companies
Demonstrated experience managing an office
Demonstrated proficiency with Confluence, SharePoint, and Slack or similar tools
Active security clearance

Responsibilities

Own and optimize complex, high-volume BD and GR calendars, coordinating travel as necessary
Interface with government customers, industry partners, and Impulse teams
Anticipate needs and dynamically adjust schedules based on shifting priorities
Own the conference and event planning process for BD and GR; managing the calendar of conferences, engaging with conference organizers to manage Impulse participation as well as internal stakeholders to coordinate their participation
Work from the DC office, maintain an Impulse presence
Engage with the office building management, triage any requests of or from them; including office supplies, drinks, snacks
Manage the visitor badging system and coordinate badges for visitors
Serve as an integral member of the BD and GR team
Manage BD and GR deliverables schedules and milestones including proposals, white papers, and presentations
Ensure coordination and information flow across the BD and GR teams and with other Impulse teams including mission management, engineering, program management, finance, security, IT, and marketing
Manage BD and GR information tools and repositories including: Confluence (documentation), Excel (data analysis), SharePoint (data repository), PowerPoint / Canva (presentations), Slack (primary communication channel)