Executive Assistant

Hilton Mechanical Contractors LLCMilton, GA
Onsite

About The Position

Hilton Mechanical Contractors is a growing commercial mechanical contractor serving data center, industrial, and commercial clients across the Southeast. We run a field workforce of roughly 90+ tradespeople and pride ourselves on paying our people accurately and on time — every week, without exception.

Requirements

  • Composure under pressure — the kind that's never in question
  • Exceptional written and verbal communication, every time
  • Master multitasker who prioritizes ruthlessly and executes flawlessly
  • Detail-oriented to a degree most people would call excessive
  • 5+ years executive support (construction/trades a strong plus)
  • Judgment sharp enough to act without being asked every time
  • Loyalty and discretion that don't need to be reinforced
  • Reads people and situations before they announce themselves
  • Proficient in Microsoft Office; ERP or project tools a bonus

Responsibilities

  • Manage the CEO's calendar, travel, and priorities — nothing slips
  • Travel with CEO to job sites and meetings as needed
  • Own inbound communications; draft outbound to near-finished quality
  • Coordinate across ops, finance, field, and HR without friction
  • Prepare executive-level reports, presentations, and briefings
  • Track action items across projects and make sure they get done
  • Interface with clients, subcontractors, and counsel on CEO's behalf
  • Handle sensitive matters with total discretion, zero drama
  • Make judgment calls and take action when the CEO is not reachable
  • Maintain organized records, files, and documentation systems

Benefits

  • Comprehensive medical, dental, and vision coverage
  • PTO policy to maintain work-life balance
  • Performance-based bonus structure
  • Opportunities for growth and advancement
  • 401(k) plan with company sponsorship
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