Executive Assistant

Electric Power Engineers • Austin, TX

12d • Onsite

About The Position

Overview We are designing the grid of the future! The Executive Assistant will provide support to multiple C-level executives. This role demands a sharp eye for detail and the ability to anticipate needs with minimal direction. You’ll be a trusted partner, navigating shifting priorities with ease, managing complex calendars and itineraries, and ensuring seamless communication across teams. The ideal candidate is a career EA who values confidentiality, builds strong relationships at every level, and brings diplomacy and positivity under pressure. If you’re energized by supporting mission-critical work in a fast-evolving industry, we’d love to meet you. Join us in leading the change! Be a part of an innovative team shaping the grid of the future through advanced energy intelligence . For more than half a century, Electric Power Engineers (EPE) has partnered with power and energy clients across the globe, providing consulting expertise and energy intelligence software solutions for complex engineering and grid modeling challenges. As leaders in the renewables space, we are focused on building a modern, secure, and resilient grid. Join us in making an impact on the communities we serve and the environment in which we live. Together we can transform the future of energy.

Requirements

• 8+ years of executive assistant or equivalent experience, including 4+ years supporting C-level executives
• Exceptional organizational, time management, and prioritization skills with a focus on accuracy and follow-through
• Confidence navigating shifting priorities and last-minute changes with composure and clear communication
• Strong written and verbal communication skills
• A successful candidate can utilize their experience to anticipate the needs of the executives they are supporting
• Able to represent executives internally and externally with the utmost professionalism
• High-level discretion and proven ability to handle confidential information with integrity
• Skilled at engaging with cross-functional teams, stakeholders, and high-profile external partners
• Demonstrated success managing business travel logistics, event planning, and executive calendar management
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).

Responsibilities

• Maintain accurate and detailed calendars for multiple executives, managing scheduling requests while balancing priorities and minimizing friction
• Proactively communicate schedule changes, anticipate conflicts, and resolve scheduling issues in a timely, solution-oriented manner
• Ensure meeting agendas and summaries are prepared, and participants are confirmed at least 48 hours in advance
• Serve as a gatekeeper for executives by filtering and prioritizing incoming requests
• Attend meetings as requested; take and distribute clear meeting minutes, and help track action items and project timelines
• Draft executive communications, reports, presentations, and spreadsheets with clarity and professionalism; act as proxy for communications and approvals when authorized
• Organize internal and external meetings and events, including end-to-end coordination of logistics
• Coordinate domestic and international travel, including complex itineraries.
• Manage executive expense reports, including timely reconciliation of receipts and submission of accurate reports in alignment with company policies
• Serve as the backup for the Office Manager to include front desk administration
• Work with the Office Manager to coordinate Austin team events, including summer gatherings and year-end celebrations

Benefits

• Comprehensive health and wellness benefits including medical, dental, and vision with 100% premium coverage for you
• Generous PTO and paid holidays
• MyShare Employee Ownership Program
• Work with industry leaders
• 401K, up to a 4% match (100% vested from day 1)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed