Executive Assistant

R3 Roofing & Exteriors | R3 Heating & Air • Davenport, IA

4d • Hybrid

About The Position

R3 Roofing & Exteriors is seeking a highly organized, professional, and proactive Executive Assistant to join their growing commercial operations team. This role will provide high-level administrative and operational support to the Commercial Sales and Operations teams, playing a critical role in coordinating projects, managing documentation, assisting with procurement and billing, and maintaining efficient workflows. The ideal candidate thrives in a fast-paced environment, communicates professionally, pays close attention to detail, and can manage multiple priorities. There is potential for growth into broader operational and leadership support responsibilities over time.

Requirements

• Strong organizational skills with exceptional attention to detail
• Ability to read, interpret, and manage contracts and business documentation
• Experience with procurement, purchasing, billing, invoicing, or administrative coordination
• Strong written and verbal communication skills
• Ability to manage multiple priorities independently
• Problem-solving mindset with strong critical thinking abilities
• Basic accounting knowledge and comfort working with financial information
• Proficiency in Microsoft Office and standard business software systems
• Professional demeanor with the ability to maintain confidentiality
• Must be authorized to work in the U.S.

Nice To Haves

• Executive Assistant or Administrative Support experience
• Experience in construction, commercial operations, project coordination, legal support, or contract administration
• Experience supporting sales, operations, or project management teams

Responsibilities

• Provide executive-level administrative support to Commercial Sales and Operations leadership
• Manage calendars, schedules, meetings, deadlines, and internal coordination
• Serve as a central point of communication between internal teams, vendors, clients, and subcontractors
• Assist in developing and maintaining organized workflows, systems, and operational processes
• Support multiple team members in a fast-paced office environment
• Organize, review, and maintain contracts, proposals, submittals, and project documentation
• Interpret and work with contractual and legal terminology to ensure accuracy and compliance
• Maintain structured digital and physical filing systems
• Ensure proper documentation retention and organization standards are followed
• Assist with purchasing, vendor communication, and material procurement processes
• Support billing, invoicing, and project financial tracking
• Work closely with accounting and operations teams to ensure timely and accurate processing
• Track project-related documentation and support reporting needs
• Conduct research related to vendors, materials, payment terms, and project logistics
• Proactively identify and help resolve operational or administrative issues
• Assist leadership with organization of information to support decision-making
• Help keep projects and internal operations moving efficiently

Benefits

• PTO/Sick/Vacation Benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed