Executive Assistant

Genea•Irvine, CA

8d•$85,000 - $110,000•Hybrid

About The Position

We are seeking a highly proactive, detail-oriented Executive Assistant & Office Manager to serve as a strategic partner to our CEO while also supporting the broader Executive Leadership Team (ELT). This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and brings a solutions-oriented mindset to everything they do. In addition to executive support, this individual will oversee day-to-day operations of our Irvine office and play a key role in shaping and executing company culture initiatives. This includes planning and delivering high-impact employee experiences such as our annual Summer and Winter in-person events, as well as ongoing virtual engagement activities. The ideal candidate is not only an exceptional operator but also a culture builder, someone who brings positive energy, embraces innovation (including AI tools), and is excited to help bring new ideas and visions to life.

Requirements

4+ years of experience as an Executive Assistant or in a similar high-level support role
Proven ability to support senior executives with professionalism, discretion, and sound judgment
Strong organizational and project management skills with exceptional attention to detail
Positive, proactive attitude with a willingness to work on projects and tasks of all sizes
Experience planning events and managing office operations
Strong communication and interpersonal skills; a true team player and culture add
Demonstrated ability to learn quickly, adapt to changing priorities, and continuously improve processes
Innovative, solutions-oriented thinker who approaches challenges creatively and is willing to challenge the status quo
Interest or experience in leveraging AI tools to enhance productivity and creativity
Ability to work from the Irvine, CA office approximately 2–3 days per week, or more as needed

Nice To Haves

Experience working in a high-growth global SaaS environment is a plus

Responsibilities

Serve as a trusted partner to the CEO, managing complex calendars, travel, communications, and priorities
Support ELT members as needed with scheduling, meeting coordination, and special projects
Prepare agendas, track action items, and ensure follow-through on key initiatives
Coordinate executive meetings and offsites, company Town Halls, and Board-related logistics
Oversee daily operations of the Irvine office, ensuring a welcoming, organized, and high-functioning environment
Manage vendors, supplies, office services, and facilities needs
Support employee experience in-office, including meals, events, and general workplace operations
Lead planning and execution of company-wide culture initiatives in partnership with the CEO and Chief People Officer
Own two major annual in-person events for U.S. employees (Summer Session in July and Winter Session in December)
Plan and execute additional virtual and in-person team-building activities throughout the year (March Madness, Fantasy Football, companywide Steps Challenge, etc.)
Coordinate logistics including travel, vendors, budgets, communications, and on-site execution
Continuously improve processes, systems, and workflows across executive support and office operations
Leverage AI tools and emerging technologies to increase efficiency and bring creative ideas to life
Act as a connector across teams, ensuring strong communication and alignment