Executive Assistant - DevCo

DEVCO MANAGEMENT COMPANY LLC•Bellevue, WA

6d•$90,000 - $110,000•Hybrid

About The Position

DevCo is hiring for a Full-Time Executive Assistant to be based in either our Bellevue, WA or Minneapolis, MN office (hybrid in-office working schedule)! The Executive Assistant is responsible for providing comprehensive support to the President and other members of Executive Leadership. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The Executive Assistant will provide administrative support in a one-on-one working relationship. The Executive Assistant will provide and lead support to both internal and external parties in a manner that reflects positively on the Company. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. About the Company DevCo Residential is a family of companies including DevCo US Construction, DevCo Preservation and HNN Communities. DevCo Residential is a privately held real estate investment company with almost 40 years of experience. Founded in 1994, the company and its affiliates develop, own, and manage over 14,000 affordable and market rate apartment units throughout the United States. Headquartered in Bellevue, Washington, DevCo is one of the largest providers of affordable housing in Washington State. Together, we professionally develop, build and own multi-family affordable apartment communities. We understand the importance of affordable housing and make it our mission to keep quality our top priority. Mission: DevCo Residential Group’s mission is to develop, construct and manage high-quality multifamily housing that provides stability, fosters growth and delivers long-term value to our residents and stakeholders. Vision: DevCo’s vision is to be a leading developer, builder and manager of quality multifamily housing throughout the western US. Values: Quality: We deliver excellence in every aspect of our work. Commitment: We honor our promises with unwavering dedication. Teamwork: We achieve more together through collaboration and respect. Integrity: We uphold the highest ethical standards in all we do.

Requirements

3+ years of total experience as an Executive Assistant.
Demonstrated ability to handle confidential information with discretion and professionalism
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneNote)
Strong attention to detail and organizational, multitasking and prioritization skills in a fast-paced environment
Ability to work independently and exercise sound judgement with minimal supervision
Must be able to speak, read and write English in a manner sufficient to carry out duties.
Successful completion of background check and drug screen required.
Must be legally qualified to work in the U.S. meeting I-9 guidelines.
Must be able to speak, read and write English in a manner sufficient to carry out duties.
Successful completion of background check and drug screen required.
Must be legally qualified to work in the U.S. meeting I-9 guidelines.

Responsibilities

Provide high-level administrative support to President, including calendar management, meeting coordination, travel arrangements.
Manage complex scheduling across multiple time zones, prioritizing competing demands with discretion and efficiency.
Serve as primary point of contact and liaison between executives, internal teams and external partners.
Handle confidential information with integrity and professionalism.
Exercise considerable judgment and discretion in handling requests for meetings, appointments, and phone calls.
Provide President with appropriate preparation before meetings and check-ins, including creating agendas, providing reminders about content and action items and tracking follow-up items
Manage internal communication and prioritization, including organizing, flagging and managing action items and tasks, and holding key players accountable to priorities.
Capture key discussion points, decisions and action items during meetings
Write and edit internal and external communications.
Conduct research and draft memos for President.
Provide admin support to other executive leadership members.
Help plan and execute team events, offsites and leadership meetings
Coordinate logistics including venues, travel, catering and material
Drive process improvements and implement scalable administrative systems
Assist with additional general administrative tasks as needed.
Set-up audio/video equipment for in-house (or remote) meetings
Attend trainings as scheduled and assigned.
Additional duties as assigned by supervisor.

Benefits

100% company paid medical benefits for employee coverage.
100% company paid dental and vision benefits for employee coverage.
Healthcare and dependent care flexible spending accounts.
Company paid life insurance, AD&D and long-term disability benefits for employee coverage.
Best-in-class voluntary insurance benefits.
Pre-tax and Roth 401(k) programs with a company match equal to 100% of the first 4% contributed by the employee.
Discretionary bonus programs.
Eligibility for a 30% housing discount consideration.
Employee assistance program (EAP) with 24/7 counseling service
Company-sponsored industry training and certifications.
3 weeks of paid time off each year.
Up to 12 paid holidays each year