Executive Assistant

Stensul•New York, NY

2d•Hybrid

About The Position

As our Executive Assistant (“EA”), you will play a critical role in managing the executive team’s time, scheduling, and administrative needs. Your primary focus will be on optimizing supporting leadership’s schedule, coordinating high-priority meetings, and ensuring smooth daily operations. The ideal candidate will be an experienced, organized, and detail-oriented professional with excellent communication skills and the ability to collaborate with internal and external stakeholders of all levels.

Requirements

5-8+ years of experience supporting senior executives or leadership teams in a Series B-D startup environment
Exceptional time management, organizational skills, attention to detail, and ability to manage multiple priorities effectively
Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders at all levels
Strong problem-solving skills and resourcefulness. Ability to determine priorities and take action accordingly
Fluent in Apple Products (Mac, iPhone), Google Suite (Gmail, Calendar, Docs, Slides, Sheets), Slack, and Zoom; ability to learn and work with other software tools

Responsibilities

Maintain an accurate and organized professional and personal calendar for members of the executive team while providing day-to-day support
Own scheduling and calendar prioritization for the executive team, prioritizing based on business needs and urgency
Confirm meeting agendas and gather relevant materials to ensure leaders are prepared for high-priority meetings
Handle scheduling and logistics for leadership team-wide meetings and events
Maintain ongoing, fluid communications with the executive team
Coordinate and manage communications with internal and external stakeholders, including email triage, follow-up, prioritization, and escalation of urgent matters
Handle all confidential / sensitive information with extreme discretion
Organize and manage documents, files, and correspondence with accuracy and efficiency
Act as a trusted partner, developing a strong understanding of the business and proactively handling tasks independently
Operate as a resourceful builder who creates and optimizes processes, leveraging automation where helpful
Manage inbound requests requiring the executive team’s review, input, or approval
Handle expense reporting and processing with accuracy and attention to detail
Coordinate with the NYC Office Manager to manage mail, employee / external gifting, and other ad hoc support tasks
Arrange travel logistics, including flights, accommodations, and transportation, with a high degree of accuracy