Executive Assistant

Capital Consultants Management Corporation•Plano, TX

1d•Onsite

About The Position

CCMC is a community management company specializing in master-planned communities, driven by a vision of inspiring a resident-centric focus and core values of Integrity, Respect, Service, and Community. The company is seeking an experienced Executive Assistant to support the CCMC Executive Team and function as an integral part of the office. This role involves collaborating with team members and contributing suggestions to achieve company goals.

Requirements

Minimum of four years of experience as a C-suite assistant supporting several executives at the same time
High school diploma required
Extreme proficiency with Microsoft Office Suite with the ability to learn new or updated software
Extensive knowledge of office management and administration, clerical procedures and recordkeeping systems
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Excellent time management skills
Ability to meet deadlines
Highly responsive as well as proactive
Ability to effectively take initiate and apply sound judgement
Work occasional hours outside of regular schedule for meetings
Must pass a pre-employment drug screen and background check
Hold a valid state driver’s license for the class of vehicle you are driving (if driving is a requirement)
Maintain a clean motor vehicle report (if driving is a requirement)
Hold current automobile insurance at statutory limits (if driving is a requirement)
Notify Human Resources immediately regarding any change to your motor vehicle standing (if driving is a requirement)

Nice To Haves

Associate’s or Bachelor’s degree in Office or Business Administration or related field preferred

Responsibilities

Complete a broad variety of administrative tasks that facilitate the executive team in their ability to effectively lead the organization
Assist with special projects and serve as a primary point of contact for internal and external colleagues on all matters pertaining to the executive team
Act as point of contact of highly confidential and critical matters
Help draft, design, edit and produce complex documents, reports and presentations
Composes and prepares correspondence
Arrange travel and accommodations for executives
Manage expenses and required reporting
Manage schedules and calendars including arranging for organizational meetings and events
Take notes and record minutes
Manage the day-to-day calendar needs of the executive team
Screen, respond and/or greet visitors and decide if they should be able to meet with the executives

Benefits

Comprehensive benefits package including medical, dental, vision and life insurance
Wellness program
Flexible Spending Accounts
Company-matching 401k contributions
Paid vacation, holiday and volunteer time
Company-paid Short-term Disability
Optional Long-term Disability
Employee assistance program
Optional Pet Insurance
Training and educational assistance
Career development and growth opportunities
Schedule flexibility
A service-oriented team who is dedicated to your success!