Executive Assistant, Chief Commercial Officer, Ratings

OSTTRA • New York, NY

4d • Hybrid

About The Position

Reporting to the Ratings Chief Commercial Officer, the Executive Assistant (EA) plays a pivotal role in enabling the effectiveness of the Commercial Team. This position ensures the smooth orchestration of daily operations, manages high-level administrative and strategic support, and facilitates strong communication across key stakeholders. The EA serves as a trusted gatekeeper, communicator, and coordination point for CCO priorities. The EA will manage complex scheduling, prepare high-visibility materials, coordinate priority initiatives, and represent the Chief Commercial Officer with professionalism and discretion. This is a high visibility opportunity with access to senior leadership and enterprise-wide strategic initiatives. This role is critical to optimizing the Chief Commercial Officer’s productivity and strategic impact. Success in this role requires strong judgment, a proactive and accountable approach, and the ability to navigate a fast-paced, global, and highly matrixed environment while building strong collaborative relationships.

Requirements

• 5+ years of relevant experience in executive support roles, preferably within large, matrixed global organizations.
• Exceptional organizational skills and attention to detail.
• Ability to navigate complexity and prioritize effectively under pressure.
• Strong written and verbal communication skills, with the ability to create clear, executive-ready deliverables.
• High emotional intelligence, integrity, and discretion.
• Strong stakeholder management and collaboration skills, with the confidence to work effectively with senior leaders and cross-functional partners.
• A proactive, solutions-oriented mindset, with the ability to take ownership, exercise sound judgment, and follow through on priorities.
• Comfort operating strategically while also delivering consistent, high-quality execution on day-to-day responsibilities.
• Comfortable using Microsoft Office Suite.
• This role is limited to persons with an indefinite right to work in the United States.

Responsibilities

• Serve as the primary administrative and operational support to the Chief Commercial Officer, including calendar management, travel planning, meeting coordination, and expense processing.
• Anticipate needs, manage competing priorities, and use sound judgment to ensure the CCO's time and attention are focused on the highest-value activities.
• Prepare clear, polished, executive-ready materials and communications for internal and external audiences, with strong attention to detail and audience awareness.
• Build and maintain effective working relationships across the Commercial Team and with senior stakeholders, supporting collaboration and helping move priorities forward in a complex organization.
• Foster an environment of collaboration and high performance, acting as a cultural ambassador for the Chief Commercial Officer.
• On an ad-hoc basis, support broader Commercial Team initiatives, in coordination and partnership with the EA team.
• Handle highly sensitive and confidential information with discretion, emotional intelligence, and a strong sense of accountability.

Benefits

• Health care coverage designed for the mind and body.
• Generous time off helps keep you energized for your time on.
• Access a wealth of resources to grow your career and learn valuable new skills.
• Competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs.
• Perks for your partners and little ones, too, with some best-in class benefits for families.
• Retail discounts to referral incentive awards.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed