Executive Assistant, BMO Capital Markets (12 month contract)

BMO•Montreal, QC

11d•Onsite

About The Position

This role involves performing a variety of administrative and clerical tasks, as well as financial and human resources administration. The Executive Assistant provides professional support to one or more Managers and their direct reports, ensuring all administrative and operational processes and control standards are followed. The position also focuses on identifying, developing, and implementing improvement opportunities to contribute to the effective and efficient operation of the business group. Key aspects include providing high-level administrative, operational, and strategic support to senior Capital Market executives, acting as a trusted partner for business priorities, and contributing to continuous improvement of administrative processes within the Bank's governance, risk, and compliance frameworks.

Requirements

Typically 5+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility
Post-secondary degree in related field of study
Specialized knowledge from education and/or business experience
In-depth verbal & written communication skills
In-depth collaboration & team skills
In-depth analytical and problem solving skills
In-depth influence skills
Fluent in French and English to support business operations outside the province of Quebec

Responsibilities

Performs a variety of administrative and clerical tasks
Performs financial and human resources administration
Provides professional support to one or more Managers and their direct reports
Provides general offices services ensuring all administrative and operational processes and control standards are followed
Seeks to determine, develop, and participate in implementation of improvement opportunities
Contributes to the effective and efficient operation of the business group
Provide high-level administrative, operational and strategic support to senior Capital Market executives
Act as a trusted partner in support of business priorities and strategic initiatives
Analyze complex information and produce relevant reports, dashboards and recommendations
Manage complex calendars, high-level meetings and events related to Capital Market activities
Co-ordinates the planning and execution of customer and internal events
Support the preparation of professional communications (presentations, correspondence, executive documents)
Track budgets, expenses, invoices and reimbursements in conjunction with governing policy
Organize business travel (flights, hotels, logistics) for management
Maintain effective and structured tracking, classification and information management systems
Work closely with internal teams, business partners and external suppliers
Support operational challenges related to office premises, resources, and logistics
Coach and mentor less experienced administrative Assistants
Actively contribute to the continuous improvement of administrative processes
Act within the Bank's governance, risk and compliance frameworks