About The Position
We are looking for a Proactive Executive Assistant who possesses a strong marketing perspective. This role is not just about checking boxes; it’s about improving systems. You will lead our migration from DonorPerfect to Salesforce , optimize our Asana workflows, and ensure our marketing engine (email, web, and social) runs with perfect consistency. The ideal candidate is someone who is meticulously detail-oriented but never loses sight of the "big picture." You are a self-starter who doesn't wait for instructions—you identify competing priorities and proactively communicate to keep the business moving forward.
Requirements
- Proven track record of managing and/or migrating data within Salesforce.
- Deep experience in Asana and the ability to train others on its features.
- Highly proactive communication. If you have too much on your plate, you reach out to align on reprioritization before a deadline is missed.
- Strong branding and marketing perspective; you know what "good" looks like.
- Detail-oriented with a focus on the high-level perspective.
Nice To Haves
- Familiarity with the unique workflows and donor relations of the non-profit sector.
Responsibilities
- Lead the migration and onboarding process from DonorPerfect to Salesforce.
- Act as the Salesforce administrator, ensuring data integrity, updating records, and managing client/donor onboarding.
- Draft and manage monthly emails, ensuring all podcasts, announcements, and events are included. Align this content with the social media and web teams.
- Perform monthly refreshes of website content to reflect the latest events and news.
- Research networking opportunities, present them to Christen, and handle registrations and calendar blocking.
- Draft follow-up emails and ensure new contacts are added to the CRM.
- Assist with social media content creation and data analytics, bringing a "great eye for design" to all assets.
- Act as the internal expert in Asana, setting up projects and teaching Christen how to maximize the platform for efficiency.
- Create and optimize Google Forms, Excel spreadsheets, and complex reporting structures.
- Filter and organize emails into subfolders, flagging VIPs, and protecting Christen’s calendar from overlaps.
- Monitor receipts and coordinate with the bookkeeper via Dropbox.
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What This Job Offers
Job Type
Part-time
Career Level
Executive
Education Level
No Education Listed
