Executive Assistant

EFTEC NORTH AMERICA L L C•Taylor, MI

18d•Onsite

About The Position

EFTEC North America, LLC is the leading expert for the automotive industry with engineered materials and application systems for bonding, coating, sealing and damping. We are a company which is fully dedicated to the international transportation industry and have been a member of the worldwide active EMS Group since 1985. The Executive Assistant provides administrative support to the Managing Director. To be successful in this position, the candidate must be results oriented and have a demonstrated ability to effectively prioritize workflow.

Requirements

A bachelor’s degree or equivalent combination of education and experience
Previous experience in a senior administrative position
Strong PC skills- Word, Excel, Power Point and MS Outlook
Detailed Orientated
Proven ability to effectively prioritize work flow
Excellent interpersonal, written and oral communication skills
Ability to exercise good judgement, show initiative and be proactive
High standards of ethics and confidentiality to handle sensitive information

Nice To Haves

Command of Spanish and/or German would be a premium

Responsibilities

Co-ordinate the GM schedule, appointments, reservations and travel arrangements.
Organize meetings involving multiple senior executives.
Write and distribute meetings minutes
Write reports
Greet clients and visitors to the executive office
Plan, organize and co-ordinate functions and special events for the GM.
Assist with the preparation of business presentations including text, overheads and electronic presentations.
Prepare and/or edit internal and external letters, faxes , memos and mass emails.
Manage supplies
Coordinate the intranet of the company
Perform data analysis
Coordinate control of Hardware (Laptops, phones, etc.)
Coordinate actions with IT in HQ
Maintain and update employee contact spreadsheet and company organizational charts.
Any and all duties assigned