Executive Assistant

AMLI Residential • Addison, TX

9d • Onsite

About The Position

If you demonstrate strong administrative and organizational skills and love variety in your job, apply for our Executive Assistant opening. AMLI Residential is looking to hire a detail-oriented professional to support VP and above-level executives in various support and administrative functions. Based out of AMLI Residential's Corporate office in Addison, Texas, the person in this role is actively involved in multiple company-wide special projects and will work closely with AMLI's senior leadership and HR department. Duties Include: Support business and community operations nationwide with ongoing activities and various special projects. Act as Regional Coordinator for the Dallas region, which includes facilitating new hire orientations. Prepare weekly, monthly, and quarterly reports. Event Planning: Coordinate and prepare travel, conference attendance, on and off-site meetings, workshop materials, and resources: coordinate Volunteer activities, recognition events, and culture committee. Manage and handle escalated resident phone calls and online reputation management. Create and edit MS Excel spreadsheets, PowerPoint presentations, and Word documents. Manage calendars, schedule meetings, plan travel, and maintain expense and T+E reports. Ensure timely response and communications/decisions in the absence of traveling Executives. Prepare training materials and ensure timely delivery, Coordinate training room setup, AV, computers, meals, and travel arrangements for attendees.

Requirements

• A High School Diploma (or GED) is required. College degree preferred.
• Three years of experience supporting executive-level individuals is recommended but not required.
• Additional knowledge of Adobe Acrobat, Workday, and Visio is helpful.
• Minimal travel required; some to Dallas area properties, as needed.
• Excellent customer service and verbal and written communication, as well as a professional demeanor, enthusiasm, and the ability to maintain confidentiality, are essential.
• The ability to handle multiple projects and prioritize workflow is also essential.
• Monday – Friday in office required.

Nice To Haves

• Experience using AI is a big plus.

Responsibilities

• Support business and community operations nationwide with ongoing activities and various special projects.
• Act as Regional Coordinator for the Dallas region, which includes facilitating new hire orientations.
• Prepare weekly, monthly, and quarterly reports.
• Coordinate and prepare travel, conference attendance, on and off-site meetings, workshop materials, and resources: coordinate Volunteer activities, recognition events, and culture committee.
• Manage and handle escalated resident phone calls and online reputation management.
• Create and edit MS Excel spreadsheets, PowerPoint presentations, and Word documents.
• Manage calendars, schedule meetings, plan travel, and maintain expense and T+E reports.
• Ensure timely response and communications/decisions in the absence of traveling Executives.
• Prepare training materials and ensure timely delivery, Coordinate training room setup, AV, computers, meals, and travel arrangements for attendees.

Benefits

• Medical, Dental, and Vision Coverage
• 401(k) Company Match
• Life Insurance, Long Term Disability, Short-Term Disability, and Parental Leave
• Rental Discount at any AMLI apartment
• Tuition Reimbursement
• Paid Time Off (PTO): 20 days of PTO + 9 paid holidays. PTO increases with tenure.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees