Executive Assistant - Head Office

AutoCanada Inc.•Edmonton, AB

1d•Onsite

About The Position

AutoCanada offers a fast-paced, high-impact environment within a nationally scaled, performance-driven automotive organization. This role is ideal for a highly organized, proactive professional who thrives on supporting senior leadership while keeping day-to-day operations running smoothly. As the Executive Assistant to the Chief Operating Officer, you will play a critical role in enabling executive effectiveness by managing priorities, communications, and logistics. You will work closely with internal teams, governing bodies, and external partners, exercising discretion, sound judgment, and exceptional attention to detail while leveraging technology in a highly visible position.

Requirements

Executive Assistant experience a must.
Diploma or degree in Business Administration, Office Administration, or a related field.
Experience working with board of directors management
Familiar and comfortable working with AI for business and exceptionally resourceful while using technology.
Minimum of 5 years of experience supporting senior executives, preferably within a corporate or fast-paced environment.
Ability to self-govern, resilient and solution oriented.
Proven ability to manage competing priorities with accuracy, discretion, and sound judgment.
Exceptional written and verbal communication skills with a professional and polished approach.
High level of integrity with demonstrated experience handling sensitive and confidential information.

Nice To Haves

Previous automotive experience is an asset

Responsibilities

Provide high-level executive support to the Chief Operating Officer, including complex calendar management across multiple time zones, meeting coordination, travel arrangements, and expense reporting.
Anticipate executive needs by proactively managing priorities, deadlines, and follow-ups across multiple initiatives.
Serve as a trusted liaison between the COO, senior leaders, Board members, governing bodies, OEM partners, and external stakeholders.
Manage executive projects and activities supporting key organizational priorities, strategic initiatives, and operational effectiveness.
Prepare and review agendas, presentations, correspondence, and briefing materials with a high degree of accuracy, professionalism, and confidentiality.
Coordinate leadership, Board, OEM, and high-level partner meetings, including agenda preparation, minute-taking, action tracking, and follow-up.
Coordinate with Legal to manage execution of legal, governance, and confidential documents, including signatures and notaries.
Support updates, reporting, and communications with governing bodies and provincial regulators.
Lead planning and coordination of the annual Chairman’s Program, including performance tracking, communications, vendor coordination, and event logistics.