Executive Assistant

Brookfield•New York, NY

3h•$85,000 - $115,000

About The Position

Responsible for substantial calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings with attention to different time zones. Create and modify PowerPoint presentations (i.e., Marketing Materials etc.) including the incorporation and formatting of charts, graphs and images. Attention to formatting and a critical eye are required to review formatting, proofing, etc. Accurately create, format and maintain detailed Excel reports and WORD documents utilizing advanced technical skills. Create complex travel itineraries and meetings. Maintain a travel profile for each executive with updated travel documents. Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines. Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate the needs of the executives Proactively bring together appropriate people and resources to support the executives in addressing issues Work effectively without constant and direct supervision or guidance Promptly respond to requests with accuracy and a courteous demeanor Additional administrative tasks including mailing, copying, binding, submitting and processing invoices Provide administrative support to other groups when time warrants, during absences, holidays etc.

Requirements

(5+) years’ experience supporting at the executive level
Demonstrated ability to handle confidential information appropriately
Highly proficient in MS Office, including Word, Excel, PowerPoint and Outlook (create and/or update PowerPoint presentations and create mail merges with numerous recipients).
Ability to communicate effectively with all levels of employees, including senior executives and outside contacts
Experienced with Concur and expense management
Extremely organized with the ability to anticipate requests and be proactive
Excellent written and verbal communication skills
Ability to stay focused, efficient, and effective in managing multiple priorities
Strong interpersonal skills and good judgment
Team player
Overtime as needed
Bachelor’s degree or equivalent work experience

Responsibilities

Calendar management in Outlook
Create and modify PowerPoint presentations
Create, format and maintain detailed Excel reports and WORD documents
Create complex travel itineraries and meetings
Maintain a travel profile for each executive with updated travel documents
Balance conflicting priorities in order to manage workflow
Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate the needs of the executives
Proactively bring together appropriate people and resources to support the executives in addressing issues
Work effectively without constant and direct supervision or guidance
Promptly respond to requests with accuracy and a courteous demeanor
Additional administrative tasks including mailing, copying, binding, submitting and processing invoices
Provide administrative support to other groups when time warrants, during absences, holidays etc.